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Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Responsibilities

Provide remote high-volume calendaring, travel, and expense support
Provide Administrative services during designated support hours
Manage complex calendars for multiple clients
Schedule internal and external meetings for multiple clients
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with clients to learn business priorities and apply to support
Partner with clients and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to clients
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform clients on program goals, scope and service level agreements
Draft and send communications to clients about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications

3+ years of relevant high-volume coordination experience
3+ years of relevant experience providing administrative support to 2 or more executives
3+ years of relevant experience managing calendars for 2 or more executives
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office, Google Suite, Concur or similar programs
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications

Experience supporting 3+ or more executives simultaneously
3+ years of experience coordinating travel logistics on behalf of 2 or more executives
3+ years of experience managing expense reports
Experience building relationships across a larger company
Demonstrated customer focus, preferably in a customer service or front of house environment
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)

$67,995/year to $101,296/year + bonus + equity + benefits

Meta

Administrative Specialist

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