MPD PLANNING TEAM
1611 W Jackson Street
Phoenix AZ 85007

Salary: $52,445 - $62,445 
Anticipated Salary: $57,445

Grade: 19

Closing Date: June 11, 2026

This role supports complex and highly confidential portfolio of human resources and administrative operations across the division. Supports the division providing expert guidance to the division director, supervisors, and staff to ensure strict compliance with legal regulations, internal policies, and disciplinary procedures.

The incumbent proactively aides management, employee relations, to resolve sensitive personnel issues. Collaborates with team members to coordinate formal administrative investigations. Operationally, the role assists facilitating recruitment, verifications, onboarding, payroll, and fiscal data for executive reporting.

The position concentrates employee growth by coaching management teams in communication strategies, leadership development, and verifying headcount capacities to achieve agency-wide objectives.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Provide support/guidance and direction to MPD Division and staff for all human resources activities/concerns. Work closely with Division Director, Managers and Supervisors to assist with employee recruitment and selection processes. Attend ASO meetings. Provide administrative
support for the Division including support for training matrix, payroll, and policies. Supports in problems solving in the areas of training, communications, compensation, staffing/onboarding, employee relations, and management. Maintain/update information via web-based platforms for employee files. Provide status report/updates to Division Director, Managers/Supervisors. Coordinate updates of Divisional Organization.

Coach and mentor Group and section managers with resources and process mapping for hiring, employee relations, training, communications. Verify position/personnel/payroll reports as requested/required. Responsible for identifying discrepancies and ensuring that all employee information is properly reflected on reports. Establish and maintain standards of work and process flows for problem resolution, guidance and support to Division Director, Managers and Supervisors on complex and sensitive issues. Assist with guidance from Employee Relations and relevant HR resources as necessary. Provide guidance to staff regarding various matters by applying applicable State/Federal, agency policies and procedures.

Make recommendations for change or improvement of existing processes for personnel/administration in support of strategic planning initiatives. Provide support/guidance pertaining to fiscal/budget/payroll and procurement (inventory) which includes managing Division's fixed assets coordination of annual inventory); Serve as Proxy timekeeper for the Division; Process employee reimbursement claims as applicable. Other duties as assigned as related to the position.

Knowledge of:
- Federal/State statutes, rules/regulations and policies/procedures applicable to area
- Task planning and management of responsibilities
- ADOA personnel system/rules and regulations
- Leadership and management principles
- Strategic planning methods
- Principles/practices of Human Resources Administration
- Lean/continuous improvement practices and methods
- Oral/written communication techniques
- Principles to conduct research and compile findings
- Computer applications and software

Skill in:
- Exceptional time management skills
- Task planning and management
- Research and complex analysis
- De-escalation tactics
- Expert at expressing ideas clearly and concisely both written and orally
- Interpersonal relationships, establishing and maintaining effective working relationships
- Organization and time management
- Remain calm and professional in stressful situations
- Supervisory techniques
- Problem solving and conflict resolution
- Interpreting state statutes, rules, policies and procedure
- Google Suite and/or MS Office products

Ability to:
- Apply rules and regulations fairly/ consistently
- Exercise independent judgment and initiative within established policies, guidelines, and procedures
- Successfully analyze information and data
- Develop organizational capabilities and integration of strategic objectives
- Perform complex tasks utilizing computer applications/software
- Remain calm and professional in stressful situations
- Inspire cooperation and confidence
- Work independently, organize, and meet deadlines

Experience utilizing applications to maintain, update/extract information/reports, process recruitment requests and onboarding new employees.

Familiarity with State and/or Agency personnel rules, policies/procedures.

Any combination of training and experience that represents at least 5 (5) years of the knowledge, skills, and abilities (KSAs) such fields as personnel, budget analysis, purchasing, accounting, data processing, or related administrative duties.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

Valid driver's license with acceptable 39 month MVR.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.