Administrative Assistant

This is a remote position.

The Opportunity

The Executive Assistant serves as the operational partner to the CEO and President, ensuring strategic priorities are translated into daily execution. This role is designed for someone who enjoys bringing structure to fast-moving environments, coordinating across multiple departments, and proactively removing obstacles before they impact the business. Rather than functioning as a traditional administrative assistant, you'll become the central point of coordination for executive initiatives, allowing leadership to focus on customers, product innovation, and company growth.

What You'll Do

You'll track projects across every department, provide leadership with concise weekly status updates, coordinate customer and vendor meetings, assist with billing coordination, schedule appointments, and help maintain executive dashboards and reporting. You'll work closely with department leaders to identify risks, resolve bottlenecks, and ensure projects continue moving without constant executive oversight. AI is expected to be part of your daily workflow as you streamline processes, summarize meetings, create reports, draft communications, and continuously improve operational efficiency.

What Success Looks Like

Within your first few months, leadership relies on you for accurate project updates instead of chasing information. Meetings consistently result in clear action items and accountability. Executive reporting becomes organized, timely, and actionable. Projects move forward with fewer delays because communication and follow-up are consistent. You become a trusted operational partner who allows the CEO and President to spend more time growing the business and less time managing day-to-day coordination.

Requirements

What We're Looking For

We're looking for someone who is highly organized, naturally proactive, and comfortable managing multiple priorities simultaneously. You should enjoy solving problems, communicating with people across all levels of an organization, and taking ownership of work without waiting to be asked. Experience supporting executives, coordinating projects, or working in operations is important, along with strong written communication skills and a demonstrated ability to use AI tools such as Claude to improve productivity.

Benefits

• Great medical, dental, and vision insurance options
  
• Retirement plan with company match to help save for your future
  
• In addition to 7 observed holidays, team members have 15 days' paid time off
  
• Every position is fully remote, and our culture is family-first: flexible, life-respecting, and built on accountability.
  
• We measure results, not hours at a desk, so you can do your best work and still show up for the people who matter.