Orgenesis is a global biotechnology company focused on advancing decentralized cell and gene therapy solutions that improve patient access to innovative healthcare worldwide. We are committed to operational excellence, collaboration, and innovation across all departments. We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and executive functions in a remote environment.

Position Summary

The Administrative Assistant provides essential administrative and organizational support to ensure smooth business operations. This role is responsible for managing schedules, handling communications, maintaining records, preparing documents, and supporting cross-functional teams. The ideal candidate is proactive, reliable, and capable of managing multiple priorities efficiently.

Location: Remote (United States)
Employment Type: Full-Time
Department: Administration / Operations
Reports To: Office Manager / Operations Manager
Salary Range: $45,000 – $75,000 annually, depending on experience and qualifications.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to managers and teams.
• Prepare, edit, and format documents, reports, and presentations.
• Maintain organized digital filing systems and records.
• Handle routine correspondence and internal communications.

Calendar & Scheduling Management

• Manage calendars for executives and team members.
• Schedule meetings, appointments, and virtual conferences.
• Send meeting invitations, reminders, and follow-ups.
• Coordinate scheduling across multiple time zones.

Communication Handling

• Answer and direct emails, messages, and phone inquiries.
• Serve as a point of contact between departments and external partners.
• Ensure timely responses to internal and external requests.
• Maintain professional communication standards at all times.

Data Entry & Record Management

• Enter and update data in internal systems and databases.
• Maintain accurate records of meetings, contacts, and documents.
• Verify information for completeness and accuracy.
• Support data cleanup and organization initiatives.

Meeting & Project Support

• Prepare agendas, meeting materials, and presentations.
• Take meeting notes and distribute summaries.
• Track action items and follow up on deadlines.
• Support project coordination and tracking tasks.

Office Coordination (Remote)

• Support virtual office operations and workflows.
• Assist with onboarding new employees.
• Coordinate internal events, trainings, and meetings.
• Maintain operational efficiency across teams.

Compliance & Confidentiality

• Handle sensitive information with discretion.
• Follow company policies and administrative procedures.
• Maintain confidentiality of business and employee data.
• Ensure compliance with internal standards and regulations.

Qualifications

Required Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative, office support, or executive assistant experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently in a remote environment.
• Strong attention to detail and accuracy.
• Reliable internet connection and home workspace.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field.
• Experience in healthcare, biotechnology, pharmaceutical, or corporate environments.
• Familiarity with scheduling tools, CRM systems, or project management software.
• Previous remote work experience.
• Experience supporting executives or senior leadership.

Required Skills

Administrative Skills

• Calendar Management
• Document Preparation
• Data Entry
• Record Keeping
• Email Management
• Meeting Coordination
• Office Organization

Technical Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Docs, Sheets, Calendar, Gmail)
• Zoom / Microsoft Teams
• CRM or ERP systems (preferred)
• Project management tools (Asana, Trello, or similar)

Soft Skills

• Organization
• Time Management
• Communication
• Problem Solving
• Adaptability
• Confidentiality
• Attention to Detail

Daily Responsibilities

A typical day may include:

• Managing calendars and scheduling meetings.
• Responding to emails and internal requests.
• Preparing reports and documents.
• Organizing digital files and records.
• Supporting team projects and coordination tasks.
• Taking meeting notes and tracking action items.
• Assisting with administrative workflows and processes.

Performance Expectations

Successful candidates will:

• Maintain accurate and organized records.
• Ensure timely completion of administrative tasks.
• Support smooth communication across teams.
• Demonstrate reliability and professionalism.
• Manage multiple priorities efficiently.
• Contribute to operational productivity and efficiency.

Benefits

Health & Wellness

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Assistance Program (EAP)
• Mental Health Support Resources

Financial Benefits

• Competitive Salary
• Performance-Based Bonus Opportunities
• 401(k) Retirement Plan with Company Match (where applicable)
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)

Paid Time Off

• Paid Time Off (PTO)
• Paid Holidays
• Sick Leave
• Bereavement Leave
• Parental Leave Options

Remote Work Benefits

• Fully Remote Work Environment
• Flexible Scheduling
• Home Office Stipend
• Technology and Equipment Support (where applicable)

Professional Development

• Training and Skill Development Programs
• Career Advancement Opportunities
• Leadership Development Resources
• Access to Online Learning Platforms
• Mentorship Opportunities

Work Schedule

• Full-Time Position
• Monday through Friday
• Standard business hours
• Occasional flexibility based on operational needs

Why Join Orgenesis?

At Orgenesis, administrative professionals play a critical role in supporting innovation and operational excellence. As an Administrative Assistant, you will contribute to a mission-driven organization focused on transforming healthcare while working in a supportive and collaborative remote environment.

Equal Opportunity Employer

Orgenesis is an Equal Opportunity Employer committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.