Administrative Assistant

 Published a month ago
 United States
 $60,000 to $75,000
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Who We Are

UnitedMasters is building a marketplace that connects artists, brands and fans - empowering artists to earn and grow. UnitedMasters has taken the bold step of building a music distribution service that, radically, puts artists first - disrupting the legacy music business by letting up-and-coming artists distribute their music directly to fans through streaming services while maintaining ownership of their master recording rights and up to 100% of royalties. Through the combination of UnitedMasters’ music distribution platform and its deep ties to brands, UnitedMasters enables independent artists and change-makers to grow and earn unlike any other platform.

The UnitedMasters team is made up of musicians, marketers, engineers, and storytellers with backgrounds from YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex, VICE, and more. We work hand in hand with the award-winning creative teams that forge those innovative partnerships at Translation (our in-house creative advertising agency).

We are looking for an Administrative Assistant to join UnitedMasters! Please note that this role is a Hybrid role: three days in office and two days remote. 

What You'll Do

  • Directly manage calendars and schedule meetings for the VP of Music and VP of Music & Marketing to ensure that their time is optimized for business priorities 
  • Manage and book travel for the VP of Music and VP of Music & Marketing; ensure T&E and corporate expenses are properly managed and accounted for
  • Anticipate and proactively meet the VPs’ administrative and logistical needs throughout their  day-to-day commitments; provide administrative support to marketing product managers and the A&R team from time-to-time as needed to maximize the impact of our team
  • Contribute to department productivity by preparing meeting agendas, documenting thorough and concise meeting notes, creating and distributing meeting recaps including action items for weekly department and team meetings.
  • Provide support to enable priority artist rollouts, marketing initiatives, and artist releases.
  • Coordinate recording sessions, manage credits/metadata, maintain the UM release schedule/calendar, track royalty splits per song for priority artists.
  • Maintain mailing and e-mail lists, databases, files and other assets for the Artist Services department.
  • Consistently use Adobe software (asset design, photo/video editing), and a variety of other platforms including Mediabase, Luminate, BDS, RPS, Keynote, Canva, Mailchimp.
  • Act as a bridge between the A&R and Marketing teams by maintaining a working knowledge of priority artists’ releases, marketing campaigns, brand partnership opportunities, performances, etc and communicating detailed updates in a clear and timely manner.
  • Become fluent in the UnitedMasters business and develop a working knowledge of our internal systems to enable A&R and Artist Marketing work
  • Maintain the highest level of discretion

Knowledge, Skills and Abilities

  • Superior organizational skills and meticulous attention to detail; ensures tasks are completed thoroughly, correctly and with an appropriate sense of urgency  
  • Excellent communicator, proactive problem solver and enthusiastic collaborator who works well with internal team members including senior leadership
  • Ability to communicate in a timely, professional manner with artists, managers, attorneys, producers, writers, etc.
  • Well versed in MS Office, G Suite, Slack, Adobe, Canva, etc.
  • Genuine interest in and/or knowledge of various music genres and artists (especially Hip-Hop, Pop, R&B) and up to date on current news and trends in music and culture.
  • Familiarity with analyzing and interpreting data.
  • Must be able to demonstrate adaptability, flexibility, a strong work ethic, critical thinking, and a standard of excellence.

Minimum Qualifications

  • Passionate music fan with at least 1 year of previous administrative experience in marketing, brand partnerships, artist management, A&R or a related field preferred
  • Must be forward thinking and constantly one step ahead                                                                                        

Preferred Qualifications

  • Experience at a record label or DSP and/or in digital marketing and social media is a plus. 
  • Bachelor’s degree preferred.


About UnitedMasters, Inc. 

UnitedMasters has over 1.5 million artists on its platform and is growing rapidly. Brands like Diageo, Ally, and ESPN come to UnitedMasters to partner with these artists and play a role in moving culture forward. In the past year, UnitedMasters subscribers have grown rapidly. With $170M raised to date and valued at $550M, UnitedMasters is backed by Andreessen Horowitz, Apple, Alphabet (aka Google), and Disney amongst others. Over the last year, UnitedMasters artists have used our platform to land sync deals with major brands including the NBA, ESPN, Overtime Elite, Bose, Warner Brother Studios and in the NBA video game 2k. These deals give them additional money for their work and increase their exposure.

Salary Hiring Range: $60,000 - $75,000

Our salary ranges are based on paying competitively for our size and industry, and are one part of many compensation, benefits and other reward opportunities we provide (e.g. bonus, stock options, 401(k) match, etc.)

Individual pay rate decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal equity relative to peers at the company.  We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors. 

The range above is for the expectations as laid out in the job description, however we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted.  If that ends up being the case, the updated salary range will be communicated with you as a candidate.

The salary range above is for the NY/CA.  As a company, we have a location based strategy, which means the salary range could be lower or higher than this if the role is hired in another location.


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