Accounts Receivable Specialist

The Accounts Receivable Associate will play a key role in Podean’s order-to-cash operations as we continue to scale globally. Based in Costa Rica, this role will report directly to the Accounts Receivable Manager and work closely with the Controller and the core finance team based in the Philippines, supporting client invoicing, collections, and cash application for our US and global entities.

This is a hands-on role for someone who thrives in a fast-paced, PE-backed environment, takes pride in accuracy, and enjoys owning a process from invoice to cash.

What You’ll Do

• Prepare and issue accurate, timely client invoices in line with contract terms, billing schedules, and entity requirements.
• Process client rebates and maintain complete, well-organized rebate documentation.
• Manage collections follow-ups within the agreed cadence, escalating at-risk or past-due accounts to the Accounts Receivable Manager.
• Apply customer payments and cash receipts to open invoices, and research and clean up unapplied cash and short payments.
• Maintain and update AR ageing schedules, ensuring balances are accurate and current.
• Prepare commission schedules and ensure supporting detail ties to invoiced and collected amounts.
• Participate in client onboarding, including client setup, billing requirements, and contract review for billing terms.
• Review and understand client contracts to ensure invoicing reflects agreed pricing, scope, and payment terms.
• Support the month-end AR close, including unbilled revenue schedules, reconciliations, and related journal entries.
• Participate in the month-end sales accruals process in partnership with the Accounts Receivable Manager and Controller.
• Log client disputes, route them to the correct internal teams, and track them through to resolution.
• Follow AR SOPs and internal controls consistently, and maintain documentation to support audit requests.
• Support in ad hoc and recurring analyses.
• Support integration efforts of acquired and legacy entities.

What We’re Looking For

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum of 3 years of experience in accounts receivable, billing, or collections
• Fluency in English and Spanish, written and spoken
• Based in Costa Rica, with availability to work during US business hours
• Hands-on experience with ERP and accounting systems (QuickBooks, Xero, and Zoho experience preferred)
• Strong Excel or Google Sheets skills (lookups, pivot tables, reconciliations)
• Experience working with US and global finance teams across time zones
• Experience in a multi-entity, shared services, or agency/professional services environment preferred
• Experience in a private equity–backed company is a plus
• High accuracy and attention to detail, with the ability to manage high transaction volumes and meet tight deadlines
• Clear, professional communication with clients and internal teams, and the judgment to escalate exceptions promptly