Accounts Payable Specialist

Essential Duties and Responsibilities:

• Receive and organize all invoices via mail or email.
• Verify costs and receipt dates on each invoice.
• Handle balance resolution and statement reconciliations.
• Answer all vendor inquiries.
• Enter all invoices to correct GL accounts utilizing our ERP system.
• Process payments to vendors.
• Maintain digital filing for pending, posted, and paid invoices.
• Small amount of analysis on a daily basis reviewing vendors or accounts.
• Assist in monthly closings.
• Work with finance team towards achieving department and company objectives and milestones.

Qualifications & Requirements:

• 2+ years of Accounts Payable experience
• Knowledge of ERP systems (SAGE), Microsoft Word and Excel-Preferred
• Strong communication and organizational skills
• Ability to be accurate with data entry
• Ability to prioritize daily tasks
• Team player who is able to work well across departments and personalities.

Physical Demands & Work Environment

• This role is primarily performed in a professional office or remote setting and requires the ability to effectively communicate, both verbally and in writing, to support business operations. The position involves regular use of a computer, including typing, viewing screens, and participating in virtual meetings. Employees must be able to remain stationary for extended periods (seated or standing) with occasional movement throughout the workspace.
• The role may require occasional lifting of light materials (typically up to 15 pounds), such as files, laptops, or office supplies. While the position is not physically intensive, the individual must possess adequate vision, hearing, and manual dexterity to perform essential job functions.
• Work hours may extend beyond the standard schedule during peak periods or critical business needs. The work environment is generally low-risk, with minimal exposure to physical hazards.

Quality Statement: 

• Our Quality and Food Safety Management strategy is anchored by our food safety and quality culture and a two-pronged approach to “be the best” as we produce “only the best”. Every employee has a role to play in this strategy as outlined by the following:
• Follow Good Manufacturing Practices (GMP’s), allergen control, food defense, HACCP, SQF, and regulatory requirements so that we make consistently safe, quality products.
• Ensure the presence of visitors, contractors, and customers are documented on each visit in and out of the facility to maintain good manufacturing practices, allergen controls, food defense/food security and HACCP controls.
• Report all food safety and quality issues to management immediately.
• Partner with colleagues across all functions to share knowledge, skills, and information regarding quality and food safety.
• Adhere to all health and safety work practices.
• Exhibit an understanding of quality and food safety standards and be able to speak about the Finlays quality and food safety system and your role in it.
• Handle customer complaints in a timely and professional manner so that the customer is put first, always.
• Participate fully in Finlays programs that drive continuous improvement methodologies.

Any employee in doubt as to the role they play in the Finlays quality and food safety management system must reach out to the site Quality Manager or VP of Quality.

Equal Opportunity Statement:

Finlays Solutions is an equal employment opportunity employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Finlays employs individuals that are 18 years of age or older.