Accounting/Executive Assistance

About the Role

A privately held direct lender specializing in short-term, asset-backed bridge loans for real estate investors is seeking a detail-oriented Accounting and Administrative Support Specialist to join its remote team. This is a hybrid role that blends accounting support with executive and operational assistance, making it an excellent fit for a CPA or accounting professional who enjoys variety and is comfortable stepping outside the ledger when the team needs it.

The firm operates with a small, close-knit team. The person in this role will support the principals directly, interfacing with investors, coordinating loan file documentation, and keeping the financial records organized and current. This is a role that requires both precision and adaptability — you may spend the morning on QuickBooks reconciliations and the afternoon drafting a response to an investor inquiry or coordinating a travel itinerary.

This role involves data entry, tracking, coordination, and reporting only. It does not include ACH or wire authorization, bank runs, or physical document handling of any kind.

Key Responsibilities

Investor Relations Support

•      Prepare and update investor spreadsheets as requested, ensuring accuracy and consistency across records

•      Coordinate investor document packages, including the distribution of executed agreements and related correspondence

•      Manage address updates, mailing instructions, and intake of special requests from investors

Loan File and Documentation Support

•      Assist with new loan file setup, including data entry and initial document organization

•      Send document packages electronically and track receipt and completion of responses

•      Coordinate with title and escrow on routine document requests as needed

QuickBooks Support

•      Enter credit card transactions, invoices, and accounts payable once the firm's hosted QuickBooks environment is live

•      Record bank deposits and routine transaction entries

•      Perform reconciliations with oversight and review from the principals

•      Pull reports as requested to support internal review and decision-making

•      Track and log investor interest payments; flag discrepancies for review

Compliance and Reporting Support

•      Assist with 1099 preparation and data compilation at year-end

•      Coordinate with the external CPA as needed, including chasing documents, scheduling, and managing routine follow-up

General Administrative Support

•      Manage calendars and schedule calls and meetings for the principals

•      Triage incoming email and draft routine responses for review

•      Conduct research tasks such as vendor comparisons or rate shopping as assigned

Personal Assistant Support

•      Provide email management support for senior leadership, including inbox triage, flagging priority items, and drafting routine replies

•      Assist with travel planning on a limited basis, including researching and booking flights and hotels, building itineraries, and coordinating logistics

•      Support calendar management across personal and business commitments

•      Organize expenses and receipts for tracking purposes

•      Set and manage reminders for recurring personal and business obligations

•      Handle light scheduling coordination with external contacts

Qualifications

Required

•      CPA designation is required

•      Proficiency with QuickBooks Online (QBO) or equivalent accounting software

•      Excellent attention to detail and a commitment to accuracy in data entry and financial record-keeping

•      Strong written communication skills, including the ability to draft professional correspondence and investor communications

•      Comfortable managing multiple concurrent responsibilities across accounting and administrative functions

•      Discreet and professional when handling confidential financial and investor information

•      Self-directed and reliable — the team needs someone who follows through without being reminded

Preferred

•      Experience supporting a financial services firm, lending company, private equity fund, or real estate investment organization

•      Familiarity with bridge lending, private money lending, or real estate investment operations

•      Experience with document management workflows (e-signature platforms, loan file systems)

•      Prior executive or personal assistant experience supporting a principal or small leadership team

Requirements

This is a full time role

Up to $10/hr