Description

Virtual Assistant (Real Estate & Property Management Support)

Position Overview

We are seeking a reliable, detail-oriented, and self-motivated Virtual Assistant (VA) to support our real estate and property management operations. This role involves administrative support, property listing management, lead generation, online research, and communication management. The ideal candidate will be comfortable working independently in a remote environment and have prior experience supporting real estate or property management teams.

Employment Type

• Part-Time Remote Position
• 15–25 hours per week
• Flexible work schedule
• Opportunity for advancement to a full-time role based on performance and business needs

Required Qualifications

Must Have:

• 3+ years of Property Management and/or Real Estate Administrative experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Experience managing property listings and rental platforms
• Proficiency in Microsoft Office (Word, Excel) and PDF document management
• Ability to work independently with minimal supervision
• Strong attention to detail and ability to meet deadlines

Remote Work Requirements:

Candidates must provide their own:

• Personal computer/laptop
• Reliable high-speed internet (Wi-Fi)
• Dedicated home office or professional workspace
• Live in California

Note: Upon transition to a full-time position, a company-issued computer will be provided.

Key Responsibilities

Administrative Support

• Manage email communications and respond to inquiries professionally
• Schedule appointments and coordinate calendars
• Prepare, edit, and organize documents in Word, Excel, and PDF formats
• Assist with budget tracking and general administrative functions
• Maintain accurate records and documentation
• Complete assigned tasks promptly and efficiently

Property Management & Real Estate Support

• Conduct online property and market research
• Generate leads and maintain lead databases
• Create, update, and manage property listings on platforms including:
  • Zillow
  • Craigslist
  • TurboTenant
  • Zumper
  • Stessa
  • Avail
• Monitor listing performance and ensure listings remain accurate and up to date
• Support leasing and property management operations as assigned

Compensation

• $30-40 per hour
• Paid bi-weekly
• Performance review after the first 3 weeks
• Opportunity for a pay increase based on performance, productivity, and overall contribution

Job Type & Location

This is a Contract to Hire position based out of Mission Viejo, CA.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.