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Job Description:

At Job Duck, we are looking for a highly organized and proactive Executive Assistant to support a growing Family Law practice. In this role, you will serve as a trusted partner, helping manage daily operations, coordinate schedules, and ensure important tasks and communications are handled efficiently. The ideal candidate is someone who takes ownership of their work, anticipates needs, and continuously looks for ways to improve processes and workflows. This is an excellent opportunity for a professional who thrives in a fast-paced environment, values accountability and integrity, and enjoys making a meaningful impact through exceptional administrative support.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Ensure deadlines, meetings, and important commitments are properly tracked and managed

• Monitor email communications and prioritize important matters

• Coordinate and book meeting locations as needed

• Manage and maintain the executive’s calendar, meetings, and daily schedule

• Identify opportunities to improve workflows and administrative processes

• Utilize Claude and other available tools to support reporting and data analysis

• Maintain accurate records and information within Clio and Lawmatics

• Handle inbound and outbound phone communications professionally

• Track action items and ensure timely follow-up on tasks and commitments

• Assist with administrative tasks related to appointments and scheduling

• Create, run, and pull reports from internal systems and databases

• Provide high-level executive support while maintaining professionalism and confidentiality

Requirements:

Time Zone: Pacific Standard Time (PST)

Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

• Industry: Family Law

• Previous Executive Assistant experience performing similar responsibilities is required

• Experience managing calendars, appointments, meetings, and executive communications is required

• Experience handling administrative support in a professional environment is required

• Familiarity with AI tools such as Claude is preferred

• Experience using Clio and Lawmatics is highly preferred

• English proficiency required

Required Skills 

• Executive Calendar Management

• Email Management

• Administrative Support

• Appointment Coordination

• Report Creation and Reporting Analysis

• Task Follow-Up and Deadline Management

• Professional Communication

• Phone Support

• Workflow Improvement

• Process Optimization

Software

• CRM Management

• Clio

• Lawmatics

• Claude AI

• Accountability

• Integrity

• Professionalism

• Attention to Detail

• Time Management

• Organizational Skills

• Problem Solving

• Proactive Mindset

• Reliability

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.