Temporary Accounts Payable & Receivable Specialist

🌍 Remote · Temporary (initial 3 months with a view for possible extension)

🦚 About MarketFully Group

We're a content agency helping global brands create and localise search-focused content across languages and markets. We work with in-house marketing teams to deliver content that's accurate, on-brand, and built to rank.

👇 The opportunity

We are seeking a detail-oriented and dependable Temporary Accounts Payable Clerk / Accounts Receivable & Collections Administrator to support our Accounting team during a staffing transition. This individual will be responsible for managing day-to-day accounts payable activities, customer collections, invoice distribution, and client billing support.

The ideal candidate will have hands-on experience with Ramp and Sage Intacct, strong communication skills, and the ability to quickly integrate into a fast-paced environment. You are a self-starter who can immediately assist with vendor invoice processing, customer collections, invoice distribution, and portal management with minimal training.

You are comfortable communicating with customers regarding past-due balances, managing a high volume of email correspondence, and ensuring invoices are uploaded to customer portals accurately and on time.

✍️ What you'll do

Accounts Payable

 Process vendor invoices in Sage Intacct and ensure proper coding and approvals.

 Prepare check run for review.

 Reconcile vendor statements and research discrepancies.

 Respond to vendor inquiries regarding invoices and payment status.

 Assist with month-end AP reconciliations and close activities.

 Reconcile Bank Accounts as part of the monthly close process.

Ramp Administration

 Review and reconcile corporate card transactions within Ramp.

 Audit employee expense reports for policy compliance and proper documentation.

 Ensure receipts, approvals, and account coding are complete and accurate.

 Reconcile Ramp transactions to Sage Intacct as part of the monthly close process.

Accounts Receivable, Collections & Customer Support

 Monitor customer account balances and collections activity.

 Proactively follow up on outstanding invoices through email and phone communication.

 Research and resolve billing disputes in collaboration with internal teams.

 Respond to customer inquiries regarding invoices, statements, and account balances.

 Distribute invoices and account statements to customers as requested.

 Maintain detailed collections of notes and customer correspondence records.

 Escalate delinquent accounts and collection concerns to management.

Invoice Portal Management

 Assist with uploading customer invoices to client procurement and payment portals.

 Assist with monitoring invoice acceptance and resolving portal submission errors.

 Support month-end invoice distribution and billing activities.

 Maintain documentation related to customer billing requirements and portal access.

 Coordinate with operations and account teams to ensure timely invoice delivery.

General Accounting Support

 Assist with month-end close activities.

 Prepare schedules and reconciliations as assigned.

 Support internal and external audit requests (potentially).

 Maintain organized accounting records and electronic documentation.

 Perform other accounting and administrative duties as assigned.

👀 What we're looking for

Required

 2+ years of Accounts Payable, Accounts Receivable, Collections, or Billing experience.

 Experience with Sage Intacct required.

 Strong written and verbal communication skills.

 Proficiency in Microsoft Excel and Microsoft Outlook.

 Ability to manage a high volume of emails and customer communications.

 Strong attention to detail and organizational skills.

 Ability to work independently with minimal supervision.

Preferred

 Experience with customer invoice portals and procurement systems.

 Experience with Ramp.

 Experience in a multi-entity environment.

 Experience with professional services, marketing, technology, or media companies.

 Familiarity with month-end close procedures and billing cycles.