The Senior Proposal Manager leads end-to-end proposal development, ensuring 100% compliance and strategic alignment with business objectives. They orchestrate proposal operations, including kickoff meetings, color reviews, and final submission, while partnering with capture teams to develop compelling messaging.
Location: Remote
About Us: VivSoft is an emerging technology company specializing in Cloud, Enterprise DevSecOps, AI, and Digital Customer Experience to drive mission-enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators. VivSoft is seeking a Senior Proposal Manager to lead high-impact proposals for opportunities across federal, state and local agencies. In this fast-paced, collaborative role, you will orchestrate end-to-end proposal development and ensure compliant, timely submissions.
Job Summary: As a Proposal Manager, your expertise in proposal strategy, compliance, and team leadership will be pivotal in securing contracts with top-tier agencies such as the U.S. Department of Defense, CMS, and HHS. We offer a dynamic, collaborative environment where you'll work alongside a diverse team of innovators to deliver competitive, high-quality proposals. At VivSoft, continuous learning is key, with opportunities to explore emerging technologies like Generative AI and MLOps. With remote work flexibility and a focus on innovation, you’ll thrive in a role where your contributions have a lasting impact. Join us and drive the future of digital transformation!
Key Responsibilities:
Leads end-to-end proposal development, and fully accountable for 100% compliance, timely delivery, and strategic alignment with business objectives.
Proactively partners with Solutions and Capture teams to shape compelling, customer-focused messaging with integrated win themes across proposal volumes
Leads high-performance proposal operations, including kickoff meetings, daily stand-ups, and milestone reviews, ensuring team alignment and accountability.
Owns proposal architecture, including the rapid development of effective, compliant outlines; creation of templates, compliance matrices, and quality control protocols.
Facilitates color reviews and final QA, ensuring proposals are polished, compelling, and strategically positioned to win.
Manages final production and submission, overseeing all aspects of delivery and post-submission follow-up.
Maintains proposal assets and knowledge base, contributing to continuous improvement and organizational readiness.
Performs additional strategic duties in support of business development and growth initiatives.
Skills Required:
Bachelor’s degree
Proven success supporting small business growth in federal contracting and managing proposals over $5M
5+ years of proposal management experience supporting federal, state, or local opportunities, including compliance, writing/editing, color reviews, and final submission
Exceptional time management and organizational skills; adept at juggling multiple priorities, balancing competing deadlines, and maintaining composure under pressure in fast-paced, remote environments.
Proven knowledge and experience in supporting efforts to elevate proposal quality, optimize evaluation scores, and contribute to increased win rates
Proficiency in Shipley methodologies and industry best practices
Exceptional written and verbal communication, editing, and interpersonal skills
Proficient in market research tools: GovWinIQ, eBuy, SAM.gov, FPDS
Advanced skills in Microsoft Office Suite, SharePoint, Adobe Acrobat, desktop publishing and AI tools
Desired skills:
Experience with developing oral presentations.
Interest in learning new and emerging technology trends.
Benefits:
Comprehensive Medical, Dental, and Visions Plans (Healthcare benefits are 100% employer-paid for employees only)
Life Insurance
Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays)
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