Sales & Operations Virtual Assistant (Lead Generation, Outreach & Process Development)

Sales & Operations Virtual Assistant (Lead Generation, Outreach & Process Development)

Position Overview

We are looking for a detail-oriented and resourceful Virtual Assistant who can support:

• Lead generation & prospect research
  
• CRM management (HubSpot)
  
• Outreach coordination (email + LinkedIn)
  
• Process documentation & SOP development
  
• Social media management (secondary)
  
• Cross-company operational support
  

The ideal candidate is proactive, analytical, tech-savvy, and comfortable working directly with an executive-level founder.

Key Responsibilities

Lead Generation & Prospect Research

• Build targeted prospect lists based on client criteria
  
• Conduct market research and lead qualification
  
• Validate AI-generated lead lists
  
• Research companies and decision-makers
  
• Categorize prospects based on qualification criteria
  
• Maintain structured lead databases (Sheets/CRM)
  
• Identify ideal customer profiles across industries
  
• Support account-based prospecting
  

CRM & Outreach Support

• Manage HubSpot CRM
  
• Organize contacts, companies, and pipelines
  
• Support email outreach campaigns
  
• Upload and maintain prospect lists
  
• Set up email sequences and workflows
  
• Track engagement and campaign performance
  
• Ensure CRM accuracy and cleanliness
  
• Support LinkedIn outreach activities
  

Required Skills & Qualifications

Essential

• Strong English communication skills
  
• Excellent organization and time management
  
• Lead generation and research experience
  
• CRM experience (HubSpot preferred)
  
• Strong internet research skills
  
• High attention to detail
  
• Ability to work independently
  
• Analytical and process-driven mindset
  
• Experience supporting executives or founders
  

Tools & Platforms

HubSpot | Microsoft 365 | LinkedIn | Sales Navigator | AI Sales Platform | Apollo.io - Outbound, Inbound & Automation | Google Workspace | Canva | Excel/Sheets | WordPress | Brevo | AI tools | AI (Claude, Gemini, ChatGPT, etc.)

Must-Haves

• Strong research and lead generation skills
  
• Comfortable with technical industries
  
• HubSpot experience preferred
  
• Able to build SOPs and systems
  
• Highly organized and proactive
  
• Able to work independently
  

Client Preferences

• Prefers a female VA
  
• Wants an accountability partner mindset
  
• Process-driven and detail-oriented
  
• Long-term partnership potential
  
• No cold calling required
  

Hours & Rates

• 9AM–6PM ET (flexible)
  
• Short-term engagement first