Records Management Specialist

Redda Group Corporation is a professional business consulting and corporate services organization committed to helping businesses operate more efficiently through strategic solutions, operational support, and administrative excellence. We partner with organizations across a variety of industries, providing innovative business services while fostering a collaborative, remote-first work environment.

We are seeking a detail-oriented and highly organized Records Management Specialist to join our growing team. This role is ideal for professionals who enjoy maintaining organized information systems, ensuring data accuracy, and supporting business operations through effective records management.

Position Summary

The Records Management Specialist is responsible for organizing, maintaining, protecting, and managing company records and business documentation throughout their lifecycle. This position ensures that records remain accurate, accessible, secure, and compliant with company policies and applicable regulations.

The ideal candidate possesses exceptional organizational skills, strong attention to detail, excellent time management abilities, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities
Organize, maintain, and manage electronic and digital records in accordance with company policies and retention standards.
Review documents for accuracy, completeness, and proper classification before filing or archiving.
Process, scan, index, retrieve, archive, and securely dispose of records following established retention schedules.
Maintain confidential employee, client, vendor, and business documentation while ensuring data privacy and security.
Perform accurate data entry and document verification with a high degree of precision.
Respond promptly to internal requests for records, files, and business documentation.
Conduct routine audits to verify the accuracy, integrity, and completeness of records.
Assist with document retention, compliance, and records lifecycle management initiatives.
Maintain organized electronic filing systems using cloud-based document management platforms.
Prepare reports and maintain records activity logs as required.
Collaborate with internal departments to improve document workflows and records management processes.
Perform additional administrative and records management responsibilities as assigned.

Qualifications
High school diploma or equivalent.
Associate's degree or Bachelor's degree in Business Administration, Information Management, Records Management, Office Administration, or a related field is preferred.
Previous experience in records management, document control, administrative support, office administration, data entry, compliance, or related roles is preferred.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to prioritize work, meet deadlines, and manage multiple responsibilities independently.
High level of integrity, professionalism, and confidentiality.
Preferred Technical Skills

Experience with one or more of the following is preferred:

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Google Workspace
Adobe Acrobat Pro
SharePoint
Document Management Systems (DMS)
Electronic Records Management Systems (ERMS)
Cloud-based storage platforms
Data entry and reporting software
What We Offer
Fully remote work environment
Competitive annual salary
Paid onboarding and training
Company-provided equipment, where applicable
Medical, Dental, and Vision insurance (subject to eligibility)
Paid Time Off (PTO)
Paid company holidays
401(k) retirement plan (where applicable)
Employee Assistance Program (EAP)
Professional development and learning opportunities
Collaborative, inclusive, and supportive team culture
Career advancement opportunities within the organization


Why Join Redda Group Corporation?

At Redda Group Corporation, we believe that organized information is essential to business success. Our Records Management Specialists play a key role in ensuring operational efficiency, compliance, and information integrity across the organization. We invest in our employees by providing the training, resources, and support needed to build rewarding long-term careers in a flexible remote environment.

If you're an organized, dependable, and detail-oriented professional looking to make an impact while growing your career, we'd love to hear from you.

Apply today and become part of Redda Group Corporation's growing team.