Initial Posting Date:

Application Deadline:

Agency:

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Position Type:

Position Title:

Job Description:

LOCATION: Salem, OR

In-state remote work is available for this position with supervisor approval.

See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s Office

SALARY:

$9,204 - $14,936/per month Non-PERS Rate

$9,756 - $15,833/per month PERS Rate

WHAT YOU WILL DO:

In this role, you will oversee the Project Management Office (PMO) for the Secretary of State’s Office and provide leadership on strategic projects and initiatives.

This is accomplished in part by, but not limited to:

Project Direction and Consultation:

• Working with Project Managers and Business Analysts to remove obstacles and ensure projects progress through phases as planned
• Checking in with Project Sponsors to confirm project goals, timelines, and deliverables are being met

Strategic Planning and Organizational Management:

• Working with Agency Leadership on project initiation to ensure proposed ideas have appropriate support, resources, and alignment with strategic priorities
• Reviewing budget documents and legislation in preparation for organizational changes with anticipated PMO involvement
• Meeting with Division Leadership to discuss division priorities, PMO services, and opportunities for improved collaboration

Organizational Change Management:

• Create and maintain templates for Organization Change Management activities to support agency projects and initiatives
• Report progress on change management activities to project and Agency Leadership, highlighting risks, readiness, and adoption metrics

Staff Management:

• Direct and manage the day-to-day operations of the PMO
• Provide clear feedback, coaching, and performance expectations to six direct reports
• Plan, assign, prioritize and review staff work to ensure high-quality deliverables and effective workload management

 For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov

TO QUALIFY:

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don't meet every one of our desired qualifications listed. 

Your application must demonstrate education and/or experience in the following:

 Six years* of supervision, management, or progressively related experience;

OR

Three years* of related experience and a bachelor's degree** in a related field.

*Experience must include direct supervision and management over staff which included authority to: Hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward or discipline other employees, or responsibility to direct them, or to address their grievances, or to effectively recommend such action(s).

**All applicants using their education to meet the position requirements must submit a copy of all transcripts no later than interview to receive credit for college degrees or coursework. Credits must be from an accredited college or university.  Transcripts must include name, coursework and indicate that a degree was obtained.  On-line transcripts are acceptable for application. A copy of official transcripts will be required at time of hire.

As the most competitive candidate, your application will demonstrate the following requested skills and experience:

• Project Management – experience applying project management methodology to initiatives at a scale that impacts all or a significant portion of the organization through schedule, scope, and budget management.
• Strategic Thinker – ability to see the big picture and anticipate long term needs and align today’s projects objectives with strategic goals.
• Leadership and Team Management - ability to lead and motivate a diverse team, manage workloads effectively, and foster a collaborative work environment that drives high performance and continuous improvement in a fast-paced, politically sensitive environment.

• Business Acumen - experience applying business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources (financial, procurement, asset, and information).

• Communication and Reporting – ability to prepare and deliver reports and communication to business divisions, executive management, and project teams. Experience preparing reports to external oversight bodies on strategy and status of large projects.

• Staff Development - actively engage and motivate employees to recognize their potential and support success by identifying training needs and professional development.

 Preference may be awarded for active Project Management Professional (PMP), Organizational Change Management, or other relevant certification.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

HOW TO APPLY:

• Click apply
• Upload your resume
• Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position
• Upload a one or two page cover letter describing how you meet the qualifications in the “To Qualify” section and what knowledge, skills and abilities you have that will help you perform the duties listed in the “What You Will Do” section
• Submit your finalized application
• Complete additional inbox questionnaires on confidentiality and veteran status
• Check back periodically for additional actions

Please note: you must attach your resume to your application and cover letter, and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration.

ABOUT THE AGENCY:

The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.

The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.

OUR MISSION:

Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.

OUR VISION:

We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:

• Building equitable access to our democracy.
• Making tools easily available to achieve economic success.
• Ensuring state resources are used sustainably, efficiently and accountable to the public.
• Honestly acknowledging Oregon’s history.

OUR VALUES:

Access for all

We elevate equity through identifying and actively eliminating barriers. 

Authenticity

We have integrity and are honest and true to ourselves and others.

Clarity 

We share stories, using plain language to increase understanding and impact.

Respect

We are committed to serving the people of Oregon and strive to understand all viewpoints. 

Service

We are responsive and prioritize the needs of current and future Oregonians we serve. 

For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State - Home

WHAT’S IN IT FOR YOU:

• Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
• Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
• Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
• Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
• Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
• ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees

See our current job listings and internship opportunities, compensation, and benefits here: Careers with the Secretary of State

ADDITIONAL INFORMATION:

• Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
• Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
• Successful candidates will require professional reference checks and must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. 
• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.

•  The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.

QUESTIONS?

For additional information you may contact us at HR.SOS@SOS.oregon.gov

The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.