Project Coordinator (Remote)

GovCIO is currently hiring a Project Coordinator to support the operational, administrative, reporting, and compliance functions of a large‑scale program. This position is responsible for coordinating program‑level activities, facilitating cross‑functional collaboration, maintaining accurate documentation, and ensuring the timely execution of reporting requirements, data calls, and program‑directed actions.

Working closely with the Management Analyst, program leadership, and various functional teams, the Project Coordinator serves as a central coordination point for program reporting, compliance activities, process documentation, stakeholder communication, and operational support.

The position maintains responsibility for the end‑to‑end management of program data calls and directed actions, including intake, triage, stakeholder coordination, response preparation, leadership review, final submission, and administrative closeout. Additional responsibilities include coordinating recurring program reporting and updates, maintaining program standard operating procedures (SOPs) and process documentation, and supporting team operations such as onboarding, offboarding, and personnel transitions.

This role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple concurrent priorities while promoting accountability, consistency, and operational efficiency.

This position is fully remote and located within the United States.

Program Reporting, Work Plans & Compliance

• Coordinate recurring program reporting cycles, ensuring accurate, complete, and timely updates.
• Support the development and maintenance of reporting content by collaborating with finance, operations, and program stakeholders.
• Manage the preparation and submission of monthly work plans summarizing team activities, accomplishments, and deliverables.
• Monitor reporting deadlines, facilitate stakeholder contributions, and support compliance with established reporting requirements.

Data Calls & Action Management

• Manage the end‑to‑end lifecycle of program data calls and directed actions—from intake and triage through final submission and closeout.
• Coordinate information gathering and response development across program teams, subject matter experts, and assigned stakeholders.
• Maintain action tracking within designated systems, monitoring deadlines, deliverables, and outstanding requirements.
• Prepare and quality‑check responses, coordinate reviews with leadership, and ensure accurate and timely final submission.
• Complete administrative closeout activities, including tracker updates, documentation maintenance, and communication of status updates.

Standard Operating Procedures & Process Management

• Coordinate the development, review, and maintenance of SOPs and program process documentation.
• Maintain a centralized repository for SOPs and process materials to ensure accuracy, organization, and accessibility.
• Work with functional teams to document workflows, identify procedural gaps, and support process standardization and improvement initiatives.

Team Operations Support

• Provide administrative and operational coordination support to designated program or experience teams.
• Organize and facilitate recurring team sync sessions, including scheduling, agenda preparation, documentation, and action‑item follow‑up.
• Support employee onboarding, offboarding, and internal transitions through communication, documentation, and task coordination.
• Assist with process documentation, workflow improvements, and additional operational initiatives as needed.

Program Operations & Management Support

• Provide ongoing coordination and administrative support to the Management Analyst and program leadership.
• Facilitate cross‑functional communication, stakeholder coordination, and tracking of program activities, deliverables, and assigned actions.
• Support meeting coordination, documentation management, operational reporting, and other program initiatives.
• Identify and communicate outstanding requirements, potential delays, and opportunities for process or operational improvement.

Required Skills and Experience

• Bachelor's degree and 0-2 years relevant experience. Commensurate experience may be substituted for degree.

Systems, Tools & Platforms

Knowledge of the following systems and collaboration platforms is utilized to support program operations, reporting, documentation, and action management:

• Program Reporting Tools: Used for program updates, compliance tracking, and increment or milestone management.
• Jira: Project tracking, work‑item management, and workflow visibility.
• Confluence: Knowledge management and collaborative documentation.
• Microsoft Planner: Data call management, action tracking, and administrative closeout.
• Mural: Process mapping, visual collaboration, and workflow planning.
• Microsoft 365: Outlook, Teams, Excel, Word, PowerPoint, and SharePoint for communication, reporting, documentation, and collaboration.

Clearance Required: Ability to obtain and maintain a Suitability/Public Trust clearance.

Core Competencies

• Strong organizational skills, attention to detail, and the ability to manage multiple competing priorities.
• Effective written and verbal communication across leadership, stakeholders, and cross‑functional teams.
• Ability to independently coordinate deliverables, monitor deadlines, and ensure accountability.