Procurement & Supply Chain Specialist

Job description

• Manage inventory across assigned locations, including demand planning, usage analysis, replenishment strategies, and lead time optimization  

• Develop forecasts and recommend inventory targets; proactively manage inventory to balance service levels, cost, and risk of shortages or excess  

• Monitor inventory positions and take proactive actions to mitigate supply disruptions and constraints  

• Produce and maintain reports, dashboards, KPIs, and cost models to support inventory and sourcing decisions and ensure data accuracy  

• Execute inventory control activities such as cycle counts, reconciliations, and off-site inventory management; investigate discrepancies and implement corrective actions  

• Provide backup support to sites 

• Ensure compliance with procurement policies, inventory controls, contractual obligations, and regulatory/audit requirements  

• Support sourcing activities, including supplier identification, quote evaluation, and participation in RFx processes (RFQ, RFI, RFP)  

• Create, manage, reconcile, and maintain purchase orders in alignment with company policies and procedures  

• Coordinate with suppliers to confirm orders, track shipments, and resolve delivery, quality, and invoicing issues  

• Monitor and evaluate supplier performance, supporting continuous improvement, cost optimization, and relationship management efforts  

• Conduct spends analyses and cost evaluations to identify savings opportunities and improve value delivery  

• Support vendor lifecycle activities, including onboarding, qualification, compliance validation, and master data maintenance  

• Manage vendor documentation, ensuring compliance, accuracy, and completeness  

• Maintain accurate, up-to-date supplier records, contracts, certifications, and system data  

• Collaborate cross-functionally with internal stakeholders to align supply chain, operational, and business objectives  

• Identify trends, risks, and opportunities to improve inventory management, sourcing strategies, and reporting processes
• Participate in audits, supplier reviews, system enhancements, and strategic initiatives  

• Provide operational, administrative, and project support to enable organizational growth and transformation  
• Perform additional duties as assigned 

Skills

• Strong analytical and problem-solving capabilities 

• Ability to manage multiple priorities and sourcing workflows 

• Strong and effective communication skills, both verbal and written 

• Intermediate negotiation and cost analysis capabilities 

• Ability to interpret data and translate insights into actions 

• Strong cross-functional collaboration skills 

• Attention to detail with ownership of accuracy and process compliance 

• Engages stakeholders through well-structured and compelling presentations 

• Maintains a positive, professional work environment by minimizing conflict and focusing on productive collaboration 

• Ability to work independently while contributing to team goals 

• Strong Customer Service mindset with internal and external partners 

• Proactive mindset that focuses on solutions and embraces challenges  
• Builds strong relationship with internal and external stakeholders 

 Education & Certifications

• High School Diploma or GED required along with post-secondary education.
• Certifications or equivalent work experience in Business Administration, Supply Chain, Procurement, or a related field preferred. 

System Knowledge

• Intermediate knowledge of ERP, procurement, and inventory systems 

• Experience with reporting tools and data extraction for analysis 

• Intermediate in Microsoft Excel (formulas, pivot tables, basic analysis) 

• Skilled in Adobe software for creating visual and written content 

• Understanding of sourcing systems and RFx processes 

• Knowledge of vendor master data management and procurement documentation 

• Print industry experience 

• Familiarity with inventory tracking, replenishment, and forecasting tools 

• Understanding of compliance requirements and audit processes 

• Intermediate knowledge in vendor onboarding, compliance and record maintenance 

 Physical Demands

• Majority of work performed seated with prolonged computer usage 

• Ability to lift up to 20 pounds 

• Ability to work at a computer for extended periods; strong vision requirements for detailed work

Years of Experience

• 3–8 years of experience in print sourcing, procurement, inventory management, supply chain or related operational support roles