Procurement Manager

POSITION SUMMARY

As a member of the Marriott International Procurement Team (MIP), the  manager will focus on contributing to influencing the sourcing strategy for both food and non-food related commodities as well as developing and managing key vendor contract relationships for the cluster.  The position will be responsible for identifying and developing effective supply chain partnership agreements to reduce cost and improve service conditions for all managed and participating franchise hotels, across all brands. The primary contracting targets will include mining “new and incremental value” from previously unmanaged vendor relationships within the business.. The specific key areas of accountability include the following 1) Contracting/Procurement Process 2) Relationship and Vendor Management 3) Data Analysis and Reporting 4) Property and Cluster Support 5) direct P&L responsibility for rebates and savings for the cluster. 

SCOPE

The Manager provides support to all managed and participating franchised hotels in the cluster and has P&L responsibility regarding rebates for the cluster Mexico and, following the request of the hotels, he / she will provide services as in the Job Specification. In case funding for Mexico ceases he will be just the contact for the country. 

• Location requirements:  The manager to be located at the Mexico Cluster office or remote location. 

• Language Requirements:  High proficiency (speaking, reading and writing) in English and Spanish is required.  

• Travel Requirements:  There is business travel required ( up to 20% of total time) 

Contracting/Procurement Process 

• Responsible for driving the procurement process for food and non-food concepts to include supplier sourcing, bid preparation, cost analysis, negotiations and contract award following all MIP standards 

• Gathers and analyzes data, identifying high-volume spend materials and services 

• Utilizes data analysis to develop cost saving strategies  

• Consolidates existing vendor base to leverage volume and drive compliance to strategic partners 

• Monitors market trends, price increases, and evaluates vendor performance 

• Conducts RFPs as necessary and determine best supply chain channel to ensure quality, service, price, product sustainability and diversity vendor opportunities 

• Prepares tendering process protocols, vendor communications, reports, presentations, and detailed spread sheet analysis to conclude a contact 

Relationship and Vendor Management 

• Communicates regularly with hotels in clusters (customer stakeholders) to gather input on materials, services and potential vendor contracting opportunities and to ensure continuous program improvement 

• Assumes primary responsibility as the overall business owner of the supply relationships 

• Establishes and manages vendor partnerships for all major commodity categories 

• Conducts vendor inspections to gain education on process and products 

• Monitors vendors reliability and establishes contact with prospective vendors 

• Being the liaison between the hotels (Cluster) and  MIP (CALA) 

Data Analysis and Reporting 

• Constructs and maintains tracking process for material and service contracts including those agreements that require time and volume commitments; communicates tracking with finance and other internal customers 

• Gathers usage data across multiple databases to forecast inventory needs and communicates needs to manufacturing vendors to minimize out of stock situations 

• Constructs and maintains tracking process for supplier performance and spend reports  

• Presents supplier performance reports to cluster and  MIP CALA  leadership 

• Monitors supplier performance against proposed financial incentives and identifies potential issues or need for audit 

• Conducts performance reviews with supplier and drive customer participation in program 

Property and Cluster Support 

• Assists in the support of all affiliated properties across and various business functions across designated cluster 

• Supports hotels on day-to-day basis by providing feedback on pricing, specifications, standards, etc.  

• Maintains communications between company – affiliated hotels – continent offices 

• Conducts procurement audits in affiliated properties to ensure maximum compliance and to maintain relations with all employees and Exec Com in each hotel 

• Develops and provides communications of new contracts to the various hotels in the cluster 

• Ensures maximum leverage is obtained within the continent properties to ensure full advantage of given leveraging opportunities  

• Organizes Cluster meetings to maximize leverage 

• Reinforces clustering leverage process wherever the local pre-conditions exist (e.g. per city, per region, per country) 

• Provides support, training, and development to Procurement Champions 

• Direct P&L responsibility of rebates for Cluster 

CANDIDATE PROFILE - KEY TALENTS AND EXPERIENCE DESIRED  

Experience   

• 7+ years progressive experience in the lodging industry  

Skills and Knowledge  

• Negotiates effective solutions by knowing when to compromise and by winning concessions 

• Manages change initiatives that support the business’ strategy; Is a change management advocate 

• Removes barriers to achieve greater performance; Challenges organizational norms and accepted thinking to improve effectiveness 

• Balances the interests of own area with the interests of the department 

• Is open to and encourages others to collaborate across boundaries 

• Effectively manages resources to capitalize on business opportunities 

• Strong business acumen 

• Strong organizational and communication skills 

• Self-motivated 

• Strong focus on the customer, both internal and external 

• Cultural knowledge and understanding in the respective area 

REQUIRED: 

• Strong knowledge of luxury hotel market in the respective continent 

• Strong communication skills (verbal, listening, writing)   

• Good analysis skills essential must be able to utilize Excel to a very high level  

• Multi-tasking – ability to work on more than one project is essential  

• Pro-active and reliable  

• Attention to detail 

• Ability to direct and clearly communicate Purchasing Strategy to  others 

• Strong contracting skills both in food and non-food commodities 

• Ability to maintain hotel’s standards, policies and procedures 

• Ability to maintain positive and engaging relations with all inquiries 

• Knowledge of Fidelio Materials Control or E-Procurement Platform would be an advantage 

Education or Certification  

• College degree required 

• MBA or equivalent advanced degree preferred