The Payroll Specialist is responsible for processing and validating accurate biweekly payroll for a large, multi-state healthcare workforce with complex compensation structures. This role involves reconciling data across HRIS and timekeeping systems, resolving discrepancies, and ensuring compliance with wage and hour regulations.
Make an impact. Change lives. Live a Legacy.
Imagine an organization where people love coming to work to bring health and joy to people every day. That’s Legacy Healthcare Services. We care for aging adults who want safe, healthy lives full of strength, movement, and joy. That’s our Legacy.
The Payroll Specialist supports accurate and timely payroll processing for a large, multi-state healthcare workforce with multiple compensation structures. This position is responsible for reviewing and validating payroll data for hourly, salaried, and pay-per-unit employees while identifying and resolving discrepancies prior to payroll processing.
Your Legacy career offers great experiences, work/life balance, and excellent rewards, including:
Desirable Monday–Friday schedule with no weekend or holiday requirements
401(k)
Medical/dental/vision/prescription/pet insurance
Paid time off (PTO) with rollover and buyout options at year’s end
Company-paid group life
Flex spending account
Voluntary life, short-term disability, and long-term disability insurance
Career advancement opportunities
Discover what makes Legacy Healthcare Services different:
Our not-for-profit organization offers personalized therapeutic care for residents within senior living communities, offering rehabilitative care that helps improve their quality of life.
Our organization was founded by and continues to be led by therapists.
We are one of the largest providers of on-site senior therapy care in the country, serving nearly 500 senior living communities throughout the U.S. and growing!
We are leaders in innovation and personalized care, which makes us a preferred provider for senior adults residing in the communities we serve.
Position requirements:
The ideal candidate will have at least 1–2 years of payroll experience and direct experience processing multi-state payroll and complex pay structures, including pay-per-unit compensation. This role requires exceptional attention to detail, strong analytical skills, and the ability to work within strict payroll deadlines.
Process and review biweekly payroll for a large employee population across multiple states.
Review payroll data for hourly, salaried, and pay-per-unit employees to ensure accuracy prior to payroll processing.
Validate unit-based compensation for clinical employees, including employees who may receive multiple unit rates or other forms of compensation within the same pay period.
Reconcile payroll information between the HR/payroll system, electronic medical record/timekeeping systems, and other payroll source data.
Identify missing hours, units, incorrect rates, duplicate payments, and other payroll discrepancies and work with appropriate departments to resolve issues before payroll is finalized.
Review employee timecards, PTO, holiday pay, bonuses, differentials, reimbursements, and other payroll adjustments.
Process and validate new hires, terminations, employment status changes, compensation changes, transfers, and other employee changes impacting payroll.
Review payroll implications associated with transitions between full-time, part-time, and PRN status.
Calculate and validate overtime and regular rates of pay for employees receiving multiple rates or forms of compensation, including pay-per-unit earnings.
Process retroactive pay, payroll corrections, off-cycle payments, and other adjustments as needed.
Review benefit deductions, garnishments, taxes, direct deposits, and other payroll deductions for accuracy.
Research and resolve employee payroll questions and discrepancies in a timely and professional manner.
Partner closely with Human Resources, Operations, Finance, and field leadership to resolve payroll issues.
Monitor payroll deadlines and follow up with managers regarding outstanding timecards, corrections, approvals, and other information required to complete payroll.
Assist with multi-state payroll compliance, including state and local taxation, wage and hour requirements, overtime, and final pay requirements.
Complete payroll audits and reconciliations before and after payroll processing.
Assist with quarter-end and year-end payroll activities, including W-2 preparation and reconciliation.
Maintain accurate payroll documentation and confidential employee records.
Identify recurring payroll issues and recommend process improvements to increase accuracy and efficiency.
Assist with payroll system testing, implementation, upgrades, and process changes as needed.
Perform additional payroll and HR-related responsibilities as assigned.
Required Qualifications
1–2 years of hands-on payroll processing experience.
Multi-state payroll experience required.
Experience processing pay-per-unit, piece-rate, productivity-based, or similar variable compensation required.
Experience processing payroll involving multiple rates of pay within the same pay period.
Working knowledge of federal and state wage and hour requirements.
Understanding of regular-rate and overtime calculations involving variable compensation.
Experience researching and correcting payroll discrepancies.
Strong Excel skills and ability to work with large amounts of payroll data.
Experience working with payroll/HRIS and electronic timekeeping systems.
Strong mathematical and analytical skills.
Exceptional attention to detail and commitment to payroll accuracy.
Ability to prioritize competing responsibilities and meet strict payroll deadlines.
Ability to maintain confidentiality and appropriately handle sensitive employee information.
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