Payroll Specialist

Serve as the primary point of contact for all payroll-related matters. Administer and process bi-weekly payroll, manage electronic time records, reconcile payroll with ledgers and operating budgets, and generate required reports. Ensure accurate and timely filing of payroll taxes and compliance with all reporting standards.

Responsibilities

• Administer and execute a full-cycle, in-house, multi-state bi-weekly payroll process.
• Handle complex payroll calculations including commissions, bonuses, incentives, awards, reimbursements, and garnishments.
• Implement changes related to payroll, tax, wage, hour, and benefit time.
• Maintain all payroll-related records in accordance with retention policies.
• Oversee the integrity and maintenance of electronic timesheet systems.
• Accurately input and verify employee and management data such as new hires, terminations, status changes, and reporting structures.
• Manage and monitor bi-directional interface export files to ensure timely and accurate data exchange with internal systems and partners.
• Prepare and submit quarterly reports including the U.S. Department of Labor Multiple Worksite Report and United Way reporting, adhering to all deadlines.
• Conduct quarterly reviews of payroll wage and tax registers.
• Prepare and file tax documentation for secondary tax entities.
• Ensure accuracy of quarterly and annual federal and state tax deposits.
• Reconcile and distribute annual W-2 forms.
• Address employee and management inquiries regarding payroll and timesheet entries promptly and professionally.
• Fulfill internal and external requests for payroll documentation as needed.
• Support internal teams with inquiries related to general ledger entries and compensation budgets.
• Stay current on payroll systems, wage and tax law changes, and industry trends.
• Recommend and implement process improvements and policy updates as appropriate.
• Ensure compliance with all organizational policies and applicable federal and state regulations.
• Participate in required training, including but not limited to Bank Secrecy Act (BSA) training.
• Contribute to cross-functional teams, projects, and strategic initiatives.
• Perform additional duties and special projects as assigned.
• Maintain regular and punctual attendance.

• Proficiency in ADP payroll systems.
• Experience with multi-state payroll processing.
• Strong understanding of payroll taxes and garnishments.
• 3+ years of payroll experience.

• Bachelor's degree preferred.
• Knowledge of industry trends and wage and tax law changes.

Work hours are Monday to Friday, 8am-5pm. The company is expanding rapidly, with plans to open 5+ more branches in the Capital Region of NY (Albany) in the near future.

Job Type & Location

This is a Contract to Hire position based out of Poughkeepsie, NY.

The pay range for this position is $28.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.