Payroll Manager

Fenix24 is an industry-leading cyber disaster recovery and restoration company. Battling threat actors as The World’s First Civilian Cybersecurity Force, Fenix24 delivers cybersecurity services through its four battalions: Fenix24 for ransomware recovery and restoration; Athena7 for IT security assessments, strategy and planning; Grypho5 for ongoing security-based management; and Argos99 for expert insights into data, assets and infrastructure. Under its Securitas Summa program, Fenix24 ensures organizations are prepared to effectively resist and rapidly recover from a cyberattack, offering a combination of managed data and infrastructure protection, real-time threat intelligence, and ongoing hardening and breach resistance.

About This Position

The Payroll Manager is responsible for the accurate, compliant, and timely execution of payroll operations and payroll-related accounting across the organization. Reporting to the Corporate Controller, this role serves as a key liaison between Finance, People & Culture, and Operations.

This position supports multi-state U.S. payroll and international payroll, ensuring compliance with all applicable wage, tax, benefit, and reporting regulations. The Payroll Manager plays a critical role in maintaining employee trust, regulatory compliance, and financial accuracy.

Key Responsibilities

• Maintain efficient processes for receiving and validating timekeeping data, pay rate changes, and deductions.
• Review timecards and payroll inputs for completeness, accuracy, and compliance with applicable wage and hour regulations.
• Process bi-weekly U.S. and applicable international payroll cycles through payroll systems and/or third-party providers.
• Ensure employees are paid accurately and on time via direct deposit or applicable methods.
• Respond to employee inquiries regarding pay, deductions, taxes, benefit payroll contributions and deductions, and statutory entitlements.
• Process wage garnishments, child support orders, and statutory deductions in compliance with jurisdictional requirements.
• Prepare and process off-cycle, manual, and special payments (e.g., severance, corrections, bonuses).
• Coordinate payroll data for benefit deductions, including but not limited to retirement plans and insurance programs.
• Ensure compliance with required global payroll legislation and tax regulations.
• Register the company in new states for withholding, unemployment insurance, and workers’ compensation as needed.
•  Prepare and submit payroll-related filings and reports, including quarterly and annual tax forms.
• Prepare, review, and submit bi-weekly 401(k) withholding reports to the Plan Administrator following each payroll cycle; ensure timely and accurate remittance of employee and employer contributions in compliance with plan documents and ERISA requirements.
  • Reconcile 401(k) contributions between payroll system, general ledger, and plan provider; investigate and resolve variances.
  • Support annual 401(k) audits and nondiscrimination testing by providing required payroll and contribution data.
• Serve as the primary contact for payroll-related audits and inquiries.
• Assist with Finance functions and People & Culture projects as required.
• Other duties as assigned.

Qualifications, Requirements & Preferred Skills

• Bachelor’s degree preferred
• Minimum five (5) years of experience within multi-state and/or global payroll.
• Certified Payroll Professional (CPP) or equivalent credential strongly preferred.
• Hands-on experience with UK payroll processing and HMRC compliance strongly
• Strong experience within HRIS platforms and/or time and attendance systems; BambooHR experience strongly preferred, but not required
• Demonstrated understanding of US and international laws and regulations involving payroll and benefit programs.
• Familiarity with international payroll coordination and multi-country reporting.
• Advanced Excel skills, including reconciliations and reporting models.
• High level of professionalism with the ability to maintain confidentiality.
• Excellent organization, analytical and written skills with attention to detail and ability to spot errors.
• Adaptable, with the ability to function well in a high-paced and changing environment.
• Results-oriented, with strong problem-solving skills and a heightened sense of urgency.
• Ability to form relationships across all levels of the company while modeling Fenix24’s culture and Good Samaritan values.

Why work for us?
We offer a dynamic, innovative work environment with rewarding work - help save our clients from disaster!

We truly value our employees and provide an extraordinary package to prove it, including:

• Internal and external learning & development opportunities, including career advancement
• Scheduled & flexible PTO programs
• Family friendly programs- Care packages
• Regular team building events
• Competitive compensation & benefits including:
• Private health insurance
• Mental health and wellness programmes
• Company-matched pension scheme
• Life insurance and income protection insurance
• Monthly fitness/gym membership allowance

Join the world's first Civilian Cybersecurity Force and take your career to the next level!