Payroll and Compliance Specialist
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AI Summary
Manage payroll processing for a portfolio of clients while ensuring compliance with tax and wage regulations. Serve as a trusted advisor to clients and partner with HR teams to resolve complex payroll challenges and improve operational efficiency.
Payroll and Compliance Specialist
Launchways | Remote | Full-Time
Why This Role Matters
As a Payroll and Compliance Specialist, you'll help organizations maintain accurate payroll operations, navigate complex compliance requirements, and build confidence in critical business processes that affect employees every day. Your expertise will directly support client success by ensuring payroll accuracy, regulatory compliance, and operational efficiency across a portfolio of clients.
In this role, you'll serve as a trusted advisor to clients while partnering closely with the HR Consulting team to deliver exceptional service and strategic support. You'll manage payroll administration, assist with system implementations, resolve complex payroll challenges, and identify process improvements that strengthen client outcomes and long-term relationships.
How You'll Make an Impact
- Manage payroll processing for a portfolio of clients, ensuring timely, accurate, and compliant payroll administration.
- Review payroll data, investigate discrepancies, and complete month-end, quarter-end, and year-end payroll activities with precision.
- Advise clients on payroll tax compliance, wage and hour regulations, payroll controls, and payroll administration best practices.
- Lead or support payroll and HRIS implementations, technology upgrades, and process improvement initiatives that enhance operational effectiveness.
- Serve as the primary liaison between clients and payroll technology providers, helping resolve system issues and support end-user success.
- Generate payroll reports, reconciliations, and audit documentation that support client business needs and compliance requirements.
- Identify opportunities to streamline payroll processes, improve accuracy, and create efficiencies that enhance the client experience.
- Partner with HR Consulting and internal teams to deliver consistent, high-quality support and strengthen client retention.
Who You Are
- A detail-oriented professional who takes pride in delivering accurate work and exceptional client service.
- Analytical and resourceful, with the ability to troubleshoot complex payroll and compliance challenges.
- Comfortable interpreting regulations and explaining technical payroll concepts in a clear and practical way.
- Proactive in identifying opportunities for process improvement and operational efficiency.
- Highly organized and capable of managing multiple priorities, deadlines, and client needs simultaneously.
- A collaborative partner who builds strong relationships with clients, vendors, and internal stakeholders.
- Trustworthy and professional when handling sensitive employee, payroll, and client information.
What You Bring
Day One:
- Minimum of 3 years of experience in payroll administration, payroll tax compliance, or a related payroll consulting role.
- Comprehensive knowledge of payroll processing, reconciliations, reporting, payroll taxes, internal controls, and wage and hour regulations.
- Experience interpreting and applying federal, state, and local payroll laws and compliance requirements.
- Hands-on experience with payroll and HRIS platforms.
- Strong analytical, project management, and problem-solving skills.
- Excellent organizational skills with strong attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Strong client service orientation with the ability to work independently and collaboratively.
- Proficiency with Microsoft Office Suite and the ability to adapt quickly to new technology platforms.
- Commitment to maintaining confidentiality and exercising sound professional judgment when handling sensitive information.
Valuable Additions:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
- Experience managing payroll for multiple clients, business entities, or employee populations.
- Experience with Rippling, Paylocity, or similar payroll and HRIS platforms.
- Experience supporting payroll system implementations, upgrades, or operational transformation initiatives.
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.
- Willingness to pursue payroll certification and ongoing professional development.
- Experience working in a consulting, outsourced payroll, or professional services environment.
Real Benefits for Real Life
At Patriot, great benefits mean more than coverage; they mean being there through every stage of life: your health, your family, your financial future, or simply time to recharge. Whether you're working or not, life doesn't stop. Neither should your benefits.
Highlights Include:
- Multiple medical plan options, with preventive care covered at 100%
- Free virtual medical and mental healthcare for employees and their families, plus a dedicated healthcare concierge to help you navigate benefits, compare prescription costs, and make more confident, personalized care decisions
- Employer-paid short-term and long-term disability coverage
- Paid parental leave
- Personalized PTO that lets you take time away when you need it, without traditional accruals, plus separate sick leave
- Competitive 401(k) company match to help you build your financial future
- Comprehensive dental and vision coverage
- Employee Assistance Program with confidential mental health, legal, financial, and work-life support
About Patriot Growth Insurance Services
At Patriot, we build our teams around a simple idea: people do their best work when they feel supported as whole people, not just managed as employees. We're invested in your growth, not just your output, and we back that up with a competitive salary and a comprehensive health and welfare program that extends to your family and domestic partners too, because who you're building a life with matters to us as much as the work you do.
Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. We're currently ranked the 25th-largest broker in the U.S. by Business Insurance and were named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across more than 45 states, our collaborative model gives every person and every agency the resources and support they need to grow, while each agency keeps its own identity, culture, and way of doing business. That growth has never been about numbers alone, it's about the people behind them.
About Launchways
Launchways is a rapidly growing human resources, employee benefits and business insurance solution provider located in Chicago. The team is driven by a strong growth-mindset and has been recognized by both Inc and Entrepreneur magazines in their fastest growing company lists. We pride ourselves on being an inclusive community which enables our people to thrive while providing business leaders the resources and guidance they need to fuel their company’s growth. Launchways is backed by Patriot Growth Insurance Services.
Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com.
Pay Range: Posted below*
*Any job offer is based upon a salary analysis to comply with applicable state pay transparency laws, considering relevant experience, education, certifications, and seniority as compared to others doing substantially similar work. There is no guarantee an offer will be at the top of the posted range based on the salary analysis. Roles may also be eligible for a supplemental compensation, such as performance-based bonus, commission, or equity. Specific eligibility will be discussed with Talent Acquisition team.
Patriot Growth Insurance Services offers a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; personalized time off and company paid holidays.
Pay Range
$75,000—$85,000 USD
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