Operations Administrative Assistant

ALL ABOARD FOR YOUR, NEXT CAREER MOVE!

Free lunch every day, plus extra treats to help you grow, earn, and save more! 

Awesome perks await in #WeAreTGT:

• Health & Wellbeing: Additional HMO (with dependent & pre-existing coverage), dental support, life insurance 

• Rewards & Recognition: 24 PTOs (with conversion), annual appraisals, awards, referral programs, company events 

• Growth & Perks: Free daily meals & treats, career development, certifications, employee savings program, vibrant office culture 

• Permanent Work - From - Home Set Up: Enjoy the flexibility and convenience of working from home while building a long - term career with a team supporting operations across Australia

• Engaging Remote Culture: Stay connected through virtual activities, recognition programs, and a collaborative team environment that values your growth and success

Ideal Candidate Profile

What You'll Bring (Experience)

• 5 years' experience as an Executive Assistant and Administrative Professional role Experience supporting multinational clients

• Exposure to multi-department operations (Sales, Finance, Procurement, General Admin)

• Experience in remote or outsourcing environments

• Good working knowledge of Microsoft Application, Word, Excel, Outlook etc.

• Exposure to Xero or a similar accounting platform (willing to provide training)

About You (Soft Skills)

• Works well both independently and as part of a team

• Highly detail-oriented with strong accuracy in all tasks

• Excellent time management; proficient in Word and Excel

• Able to thrive under pressure and meet deadlines in a fast-paced setting

• Strong communication skills — fluent in written and spoken English

• Great at problem-solving, analysis, and research

• Excellent organizational, multitasking, and time management skills

Your Impact Starts Here

Hardware Procurement & Licensing:

• Process customer hardware orders from quotation through to supplier purchase.

• Confirm supplier availability and place hardware orders with approved vendors.

• Maintain accurate supplier ordering records and procurement trackers.

• Coordinate with internal teams to ensure timely hardware deliveries.

• Process Microsoft 365 licensing requests through approved vendors.

• Maintain software license registers and recurring billing records.

Cross-Department Administrative Support

• Assist with sales administration, preparing and following up customer quotations, processing contracts and invoices, coordinating customer meetings, and maintaining accurate sales documentation and records throughout the sales process

• Contribute to finance & Invoicing by creating and issuing customer invoices in Xero, processing billing for products and services, maintaining accurate customer billing records, managing the Accounts inbox, and providing customers with invoices, statements, and other billing information as required.

• Aid in customer support, responding to enquiries, resolving issues related to invoices, contracts, licensing, and service requests, while coordinating with customers, suppliers, and internal stakeholders to ensure efficient service delivery and positive customer experience.

• Assist with CRM & database management by maintain accurate and up-to-date customer and service information across business systems by managing CRM records, contracts, service agreements, customer databases, and related documentation to ensure data integrity, compliance, and operational efficiency.

ABOUT US @ TGT GLOBAL

As a Great Place to Work® certified company with top ratings given by our teams, we make sure our people enjoy more than just a job.

Make the most of our 100% virtual recruitment. Apply today!