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Construction Company

Office Assistant

Posted 3 months ago
United States
2-5 years experience
accounting assistant communication operations
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AI Summary

The Administrative Assistant will manage material orders, coordinate with suppliers, and process purchase orders for construction projects. They will also provide general administrative support including data entry, invoice tracking, and office communication.

Position Overview:
The Administrative Assistant will help keep our construction projects running smoothly by handling material orders, coordinating with suppliers, and providing administrative support. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly with both office staff and field supervisors.

Key Responsibilities:

  • Receive material requests from supervisors and project managers

  • Contact vendors for quotes, pricing, and availability

  • Create and submit purchase orders (POs) for approved materials

  • Track deliveries, verify packing slips, and match invoices to POs

  • Maintain vendor and supplier account information

  • Assist with scheduling, document filing, and data entry

  • Support general office operations (emails, calls, spreadsheets, etc.)

  • Coordinate with the accounting team for invoice processing and payment tracking

Qualifications:

  • 2+ years of administrative experience (construction or trades preferred)

  • Strong communication and multitasking skills

  • Experience using Excel, QuickBooks, or similar software

  • Detail-oriented, dependable, and organized

  • Ability to work independently and in a team setting

  • Familiarity with construction materials or suppliers is a plus

This is a remote position.

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