Manager, Administrative Services
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Closing Date:
Type of Position:
Management - Operations
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
COM | Neurology Stoke Admin
Department's Website:
Summary of Job Duties:
The Administrative Services Manager oversees revenue contract administration, invoicing, and budget management for the UAMS Stroke Program, serving as the primary liaison between administrators, Stroke Program leadership, UAMS customers, vendors, and internal/external auditors. Leads annual budget development for the Stroke Program, including grant budgets, and monitors the program budget against targets, deliverables, and goals, reporting monthly to the Executive Director and Administrator. Manages contract and vendor negotiation, development, and execution to ensure compliance with applicable laws, regulations, granting requirements, and UAMS policy. Supervises assigned personnel and serves as system administrator for the contracts management system.Work must be accurate, professional, and delivered on deadline to multiple stakeholders requiring sound judgment, independent initiative, and close coordination with the Administrator and Finance division.
Qualifications:
Bachelor’s degree in business, healthcare administration, finance, or a related field, plus four (4) years of administrative experience; or Master’s degree in a related field, plus two (2) years of administrative experience.
Knowledge, Skills, and Abilities:
Advanced proficiency in Microsoft Office.
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Preferred Qualifications:
Master of Healthcare Administration (MHA), Master of Business Administration (MBA), Master of Public Health (MPH), or a related graduate degree.
One year of supervisory or leadership experience.
Additional Information:
Responsibilities:
Develop and manage annual operating and grant budgets.
Monitor financial performance and prepare monthly reports for leadership.
Manage contracts, vendor negotiations, invoicing, purchasing, travel, and reimbursements.
Ensure compliance with applicable laws, grant requirements, and UAMS policies.
Oversee daily departmental operations and support Stroke Program telemedicine initiatives.
Supervise assigned staff and complete performance evaluations.
Manage interdepartmental transfers, goods receipts, and invoice approvals.
Provide financial and contract information to internal and external auditors.
Maintain relationships with program leadership, customers, vendors, and UAMS departments.
Administer the contract management system and provide employee training and support.
Recommend improvements to administrative and financial processes.
Perform other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking
Frequent Physical Activity:
Lifting, Standing
Occasional Physical Activity:
Crawling
Benefits Eligible:
Yes
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