Legal Executive Assistant (Job ID: DLCBEN1EA)

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https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

 PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

 

About the Client:

Our client is a highly dynamic developer and owner of a prominent commercial real estate group. Headquartered in the US, the business is supported by an established, high-performing operations team composed of specialized industry professionals, including architects, civil engineers, general contractors, and consultants. As the owner scales operations and integrates modern technology—including AI and content leverage—they require a dedicated, high-level professional to support executive and legal functions directly. 

About the Role:

We are seeking a highly autonomous Senior Legal Executive Assistant / Paralegal with 5 to 10 years of experience to serve as a critical operational pillar for the business owner. This is not an entry-level virtual assistant position—it requires sharp critical thinking, rigorous document management, and the ability to hit the ground running without hand-holding.

You will act as a direct liaison and driver for legal deliverables, managing external attorneys, keeping commercial real estate contracts on track, and coordinating action items across our broader development and shared-services teams.

Key Responsibilities

• Legal & Contract Administration: Prepare, review, organize, and manage complex legal documents, commercial real estate contracts, leases, demand letters, and sensitive corporate files, establishing strict document-management protocols to guarantee accuracy, compliance, and confidentiality.
• Attorney & Deliverable Management: Proactively manage and follow up with external attorneys to secure outstanding contract reviews, legal filings, background screenings, and critical deliverables on schedule, removing the operational mental load from the business owner.
• Executive Support & Strategic Administration: Serve as a trusted operational right hand to the owner, taking charge of executive communications, complex scheduling, high-priority business initiatives, and daily workflow oversight.
• Task Tracking & Workflow Optimization: Input and track operational action items within project management platforms (e.g., Hubstaff, Cadence) to maintain full transparency, complete oversight, and daily accountability across all active initiatives.
• Cross-Functional Team Synergy: Collaborate seamlessly with existing operations, shared-services teams, floor managers, civil engineers, and external consultants to keep real estate development projects moving forward smoothly without disrupting established workflows.

Qualifications & Skills

• Proven Experience: 5 to 10 years of significant, verifiable background as a Paralegal, Legal Executive Assistant, or Legal Secretary—ideally within commercial real estate, corporate law, or property development. (Candidates with under 3 years of experience or call-center-only backgrounds will not be considered.)(Non-negotiable)
• Legal & Technical Skillset: Deep familiarity with legal terminology, contract structures, complex document drafting, demand letters, background screenings, and meticulous record-keeping.(Non-negotiable)
• Proactive Critical Thinking & Autonomy: High emotional intelligence, sharp critical thinking, and a demonstrated ability to operate independently, troubleshoot complex issues, and hit the ground running without hand-holding.
• Attorney Deliverable Management: Proven experience communicating with and actively following up on external attorneys to ensure legal tasks and documents are delivered on time.
• High English Fluency & Comprehension: Exceptional spoken, written, and reading English comprehension, with the ability to understand complex U.S. business culture and commercial real estate nomenclature.(Non-negotiable)
• Unquestionable Integrity & Discretion: Absolute honesty, strong moral principles, and total discretion when handling high-level financial, operational, confidential, and proprietary business details.(Non-negotiable)
• Substance Over Style & Emotional Intelligence: Proven practical competence and ability to deliver tangible output beyond strong interview skills, alongside strong interpersonal skills to integrate seamlessly into an established team structure without friction.
• Tech-Savvy & System Familiarity: High digital literacy with proficiency or fast adaptation to productivity platforms, project tracking systems (e.g., Hubstaff, Cadence), Microsoft Office Suite (Word, Excel, Outlook, Calendar), and modern AI/automation tools.
• Remote Reliability & Infrastructure:
  • Dedicated, quiet home-office setup.
  • Reliable, high-speed internet connection.
  • Robust power and internet backup solutions (e.g., UPS/inverter/secondary connection) to ensure uninterrupted daily connectivity