Hybrid Administrative Assistant
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AI Summary
The administrative assistant will manage daily customer communications, maintain class schedules in the registration system, and coordinate leadership meetings. They are also responsible for organizing the inbox and maintaining accurate records to ensure smooth business operations.
Benefits:
- Training & development
- Bonus based on performance
- Employee discounts
- Flexible schedule
Soccer Shots Utah County · Part-Time · Remote (Utah County preferred)
About Us
Soccer Shots Utah County is a youth soccer program introducing children ages 2–8 to the game through age-appropriate classes across Utah County. We run seasonal programs at parks, indoor facilities, and childcare partners, and we're focused on growth. This is a small, fast-moving operation where your work directly moves the business forward.
The Role
We're looking for a self-directed remote administrative assistant to keep our day-to-day operations running smoothly. This is not a "wait to be told what to do" role. The right person sees what needs doing, does it, and flags what they can't handle — without being chased. If you like owning a set of responsibilities and running with them, you'll thrive here. If you need a task queued up for you every hour, this isn't the fit.
Hours: ~8–10 hours per week Pay: $15/hour Schedule: Flexible, but must reliably check and respond to communications at set times each day.
What You'll Own
- Customer communications — Monitor and respond to parent emails and texts twice daily (morning and afternoon). Answer common questions, route what you can't handle, and make sure no parent goes unanswered.
- Class schedules — Keep class listings, times, locations, and capacity accurate and up to date in our registration system (SportsEngine Motion). Update as sessions fill, change, or get added.
- Email & inbox management — Keep the inbox organized, triaged, and current. Draft routine replies, flag anything that needs the owner's attention.
- Leadership meeting coordination — Schedule meetings, send invites and agendas, track action items, and follow up so nothing falls through the cracks.
- General organization — Maintain trackers, files, and records so information is easy to find and nothing gets lost.
Who Thrives Here
- You take initiative. When a task wraps up, you move to the next thing on your own — you don't ask "what should I work on?"
- You're reliable. When you commit to checking messages twice a day or learning a new system, you actually do it, consistently.
- You're organized. You track your own work and keep the owner's world tidy without being managed.
- You communicate proactively. You give quick status updates before you're asked, and you raise problems early.
- You learn systems fast. You're comfortable getting up to speed on new software (we'll train you on ours) and don't need hand-holding after.
Requirements
- Strong written communication — warm, clear, professional with parents
- Comfortable with email, texting platforms, spreadsheets, and web-based software
- Reliable computer and internet
- Available at consistent times each day
- Experience with youth programs, customer service, or admin work a plus (not required)
To Apply
Please include a short cover letter/note telling us why you're a good fit and one example of a time you took ownership of something without being told to. Applications that skip that question won't be considered.
Flexible work from home options available.
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