HR Compliance Specialist

OnTrac is hiring a HR Compliance Specialist!

Are you eager to join a dynamic and expanding company where you can both learn and make a meaningful impact? If you possess a strong sense of empathy, enjoy assisting others, thrive in a fast-paced environment, and excel at problem-solving, we encourage you to apply today to connect with a recruiter!

Founded in 1986, OnTrac has evolved into the leading provider of same-day and next-day delivery services in the U.S. for premier e-commerce and product-supply businesses, including five of the largest retailers in the U.S. 

Location: Remote - This position may be performed remotely in states where the company is authorized to employ individuals.

Compensation: The expected starting base pay range for this position is $24-$29hr, with full potential base compensation range over a successful candidate’s tenure in the position of $24-$35hr. Actual compensation will be determined based on experience, skills, internal equity, and other job-related factors.

Employment Logistics: 

The HR Compliance Specialist plays a key role in integrating new employees into the organization by coordinating and executing onboarding activities. This position helps ensure a smooth transition for new hires while supporting a positive and consistent employee experience. The role assists with onboarding documentation, employee data audits, and I-9 compliance, while identifying opportunities to improve the efficiency and scalability of onboarding processes.

Unpacking the Benefits: 

Employees are eligible for a comprehensive benefits package which may include:

• Medical, dental, and vision insurance
• Life and short- and long-term disability coverage
• 401(k) retirement savings plan with company match 
• Flex vacation in states other than CA, CO, IL, MA, MT, and NE, with accruals up to 96 hours for first year of employment with tenure-based increases up to 160 hours
• Two (2) floating holidays per year
• Paid sick leave*
• Six (6) paid company holidays
• Two (2) weeks paid pregnancy disability leave, four (4) weeks paid parental bonding leave  
• Additional wellness and employee assistance programs

Benefits eligibility and offerings are subject to the terms and conditions of the applicable plans and company policies.

The Must-Haves: 

• 2+ years of experience in relevant roles
• Demonstrated business and technical acumen
• Ability to follow company policies and established processes
• Ability to complete work with minimal instruction
• Strong organizational skills and the ability to prioritize work
• ​​It is the responsibility of every position to understand and adhere to the security guidelines outlined in OnTrac’s Acceptable Use policy and to conduct their activities accordingly.​

Your Mission in Motion: 

A summary of key responsibilities for the role is outlined below. Additional duties may be assigned as needed to support business objectives.

• Onboarding execution & continuous improvement: Assist with the end-to-end onboarding process for new hires while identifying opportunities to improve efficiency, scalability, and overall execution.
• External document management: Manage the delivery, completion, and follow-up of external onboarding document requirements.
• Employee data audits & compliance: Conduct audits and maintain organized, secure employee data across functions, ensuring confidentiality and compliance with privacy regulations.
• I-9 management & document audits: Assist with I-9 management and related document audits as needed.

Paving your way to your success: 

• You understand your strengths and development opportunities while providing frequent coaching and holding employees accountable for performance.
• You maintain a cheerful and positive approach when working with internal customers, external customers, and vendors.
• You manage issues with urgency, meet established deadlines, and consider how your decisions affect the customer experience.
• You communicate openly and honestly, follow through on your commitments, and accept responsibility when outcomes do not go as planned.
• You demonstrate ethical, trustworthy, responsible, and reliable behavior in your daily work.

Posting Timeline: 

This job posting is anticipated to remain open for at least 15 days from the date of posting

Disclosures: 

*Washington state employees are eligible for up to 56 hours of paid sick leave annually.

The salary range above represents the national range for this position. The salary range may be inclusive of several career levels at OnTrac, and the actual base salary offered may vary depending on several factors including, but not limited to: Geographic location, candidate experience and qualifications, job-related skills and competencies, market alignment, and financial considerations. 

Compensation decisions are made based on the specific circumstances of each hire to ensure fair and competitive pay.

ADA Statement: 

We are committed to providing equal employment opportunities to all qualified individuals. If you require reasonable accommodation to participate in the application or interview process, perform essential job functions, or access other employment benefits, please contact Human Resources.

If you are excited to be part of our team and grow with our OnTrac family, we invite you to apply! 

OnTrac is proud to be an Equal Opportunity Employer

Lasership, Inc. dba OnTrac Final Mile with its affiliates, including OnTrac Logistics, Inc. (collectively, "OnTrac" or the "Company") is an equal opportunity employer. We value diversity and welcome applications from individuals of all backgrounds, abilities, and experiences. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or age. Join us in our commitment to creating a diverse and inclusive workplace. If you are excited to be part of our team and contribute to our talent acquisition efforts, we invite you to apply.