Finance & Admin Support

Position Type: Full Time

Location: Philippines (Remote)

Schedule: Monday-Friday, 9:00 AM-5:00 PM CST. The schedule may become flexible over time, provided there is ~30–40% overlap with US Central Time for coordination and approvals.

Total Monthly Cost: $1,000- $1,500 per month

About the Company

Our client is a fast-growing short-term rental and property management company overseeing nearly 200 vacation rental properties across multiple US markets. They are passionate about delivering exceptional guest experiences, maximizing returns for property owners, and building operational excellence at scale. As they continue to grow, they’re investing in building a high-performing team of professionals who take ownership, solve problems independently, and thrive in a fast-paced, technology-driven environment.

Their culture is collaborative, entrepreneurial, and results-oriented—they value accountability, continuous improvement, and people who are eager to learn, contribute, and build long-term careers with us. Whether supporting guests, owners, finance, or operations, every team member plays a critical role in helping them deliver outstanding service and drive the next stage of their growth.

About the Role

As a Finance and Admin Support, you will directly support leadership in managing day-to-day financial and administrative operations, with a focus on execution, structure, and consistency across payables, payroll preparation, owner statements, and reporting workflows.

This is a high-trust, detail-oriented role designed to reduce manual workload on leadership and strengthen financial organization and process reliability. The role handles recurring finance and administrative tasks—including bookkeeping support, state and local sales tax filings, permits, and renewals—so the back office runs smoothly and consistently.

Responsibilities

• Monitor and manage finance-related email inboxes

• Prepare accounts payable for leadership review and approval

• Assist with payroll data collection and preparation

• Support preparation of monthly owner statements

• Maintain organized financial records and documentation

• Assist in tax reporting preparation for rental/unit-related filings

• Coordinate financial data across spreadsheets and accounting systems

• Ensure accuracy and completeness of recurring financial workflows

• Provide general finance administrative support

• Own filing and compliance calendar to ensure timely state sales tax returns, permit renewals, and license tracking

• Prepare and submit recurring regulatory filings as needed

• Track permits and licenses across all relevant states/jurisdictions

• Support bookkeeping data integrity, including transaction categorization, reconciliations, owner payouts, and invoice processing

• Maintain up-to-date financial data across the accounting stack

• Provide a simple monthly status view of financial close progress and books readiness for leadership visibility

Competencies and Qualifications

Must-Have

• At least 2 years of experience in bookkeeping, finance admin, or accounting support

• Strong proficiency in QuickBooks or Xero and advanced spreadsheet skills (Google Sheets/Excel)

• Highly accurate, detail-oriented, and well-organized with financial data

• Excellent written English communication skills

• Experience working with structured workflows and administrative finance systems

• Ability to work independently with minimal supervision

• Familiarity with tools such as Google Workspace and Stripe

Nice-to-Have

• Exposure to US multi-state sales tax compliance

• Experience in property management, real estate, short-term rentals, or hospitality finance

• Knowledge of owner statements, invoicing, and tax reporting workflows

• Experience building compliance, filing, or financial calendars

• Process improvement mindset and strong analytical skills

• Experience supporting multi-system financial operations

What We Offer

• 100% Remote Work

• 13th Month Pay

• Healthcare (HMO)

• Comprehensive Fringe Benefits package

• Paid Service Incentive Leave (SIL)

• Paid Philippines Holidays

• Free Learning and Development Programs

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.

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