Expansion Coordinator

General Overview

The expansion coordinator is a full-time position working within the Undergraduate Services Department at Sigma Chi Headquarters.  The  primary  responsibilities  of  the  expansion  coordinator  are  to  support  the  Fraternity’s expansion initiatives and assist in the development and growth of active associate chapters. To be successful in the roll you should have an outgoing personality, be comfortable talking about the benefits and values of Sigma Chi and think the possibility of traveling across North America bringing Sigma Chi to new and re-charting campuses is exciting.

  Responsibilities

  Recruitment

• Provide leadership over recruitment efforts to find potential new members;
• Successfully prepare and prospect for an expansion effort within the timeline provided by supervisor;
• Act as a point of contact and build influential candidate relationships during the recruitment process;
• Assist in developing all recruitment materials and provide any necessary training on leadership, membership education, risk management and chapter management;
• Evaluate the success of current recruitment tactics and make any necessary adaptations to increase results;
• Assist in coordinating marketing and recruitment efforts campus-wide and on social media;
• Recruit the initial group of associate chapter members during our New Chapter Initiative process. 

Administrative oversight of the expansion process

• Maintain a monthly progress report to monitor and track associate chapter development;
• Collect and review associate chapter phase reports and provide appropriate feedback;
• Proactively monitor administrative reporting structure from associate chapters;
• Assist the Grand Praetor in finding and establishing an alumni advisory board if not present;
• Conduct trainings of, and ensure proper mentoring to, alumni involved in associate chapter support;
• Ensure establishment and proper management of federal tax identification number, bank accounts, by-laws, and other administrative protocols;
• Instruct on how to effectively operate, including, but not limited to; running chapter meetings, voting procedures, utilizing Robert’s Rules of Order, and running executive board meetings;
• Execute the Installation of new chapters.

General Headquarters Operations Support and Conference Services Support

• Provide consistent reports and progress updates to the Director of Fraternity Growth;
• Attend and assist at Sigma Chi workshops and conferences (Grand Council, Grand Chapter, Krach
• Transformational Leadership Workshop);
• Support other duties as assigned by supervisor(s).

Educational and Experiential Requirements

• Bachelor’s degree
• Must be a member in good standing of the Sigma Chi Fraternity

   Preferred Experience and Competencies

• Successful experience in recruitment and/or sales;
• Confident, articulate and excellent persuasive ability;
• Strong rapport-building and presentation skills;
• Experience with attracting and sourcing candidates with social media;

Minimum Qualifications (Knowledge Skills and Abilities)

• Exemplary customer service, interpersonal and verbal and written communication skills;
• Available to travel and have no limitations on overnight travel;
• Outgoing and energetic personality;
• Self-motivating, goal-oriented with strong sense of initiative;
• Ability to prioritize projects and meet deadlines with personal initiative;
• Team-oriented philosophy with the ability to multitask projects and responsibilities;
• Detail-oriented, organized, persistent, and thorough;
• Proficiency with Microsoft Office Suite.

Physical Demands

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. Manual dexterity and coordination are required for more than 50 percent of the work period while operating equipment such as computer keyboard, mouse and similar machines;

• While performing duties, the employee may be subject to prolonged periods speaking and light to heavy physical exertion over the course of 12–24-hour periods;
• Being able to lift, carry, and move packages, promotional material, and performance equipment weighing up to 50lbs.

Working Hours and Conditions

• Based out of home office within commuting distance of a major airport.
• Typical office hours are 8:30 a.m. to 5 p.m. Monday through Friday. Must be willing to work extended hours during peak business times.
• The office culture is relaxed and open minded about regular change and growth.
• Regular overnight and extended travel with over 50% of work out of the office maintaining flexible working hours to accommodate undergraduate and alumni schedules.

Benefits

We offer a generous benefits package that includes comprehensive health insurance with dental and vision coverage, life insurance, disability insurance, paid time off including vacation days, personal days, and holidays, parental leave, a 401k plan, and opportunities for professional development and training.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.