Executive Assistant to the CEO

About Hauler Hero

At Hauler Hero, we’re on a mission to simplify and modernize the waste hauling industry. Our platform empowers haulers to run more efficient operations, strengthen customer relationships, and grow their businesses.

About the Role

We are hiring an Executive Assistant to support the CEO of a fast-growing SaaS company. This role is responsible for managing the CEO’s calendar, preparation, follow-ups, and the operational details that keep priorities on track.

You’ll work closely with a direct, fast-paced founder in an environment where priorities shift quickly. This role is ideal for someone early in their career who is highly organized, proactive, and comfortable learning on the fly. Occasional availability outside standard business hours, including limited evenings or weekends, may be required based on business needs.

What You’ll Do

Calendar and Time Management

• Own the CEO’s calendar end-to-end, including scheduling, prioritization, and conflict resolution

• Ensure meetings are well-prepared, purposeful, and efficient

Meetings and Follow-Up

• Take notes, track action items, and follow through on open items

• Draft emails, Slack messages, and meeting summaries as needed

Operational Support

• Coordinate travel, expenses, and logistics

• Assist with both professional and occasional personal to-dos

Internal Coordination

• Act as a point of contact between the CEO and internal teams

• Track leadership priorities, follow up on open items, and provide regular status updates

Special Projects

• Support ad hoc research, document preparation, and light project coordination

• Assist with board preparation, investor materials, and leadership meetings

Judgment and Anticipation

• Anticipate needs, flag issues early, and apply sound judgment to keep priorities on track

What Success Looks Like

• The CEO’s calendar is organized, protected, and intentional

• Action items are tracked and completed without repeated reminders

• Communication is clear, timely, and reliable

• The CEO has more focused time for strategy and execution

Ideal Candidate

• Early-career but highly capable; prior EA, operations, or administrative experience is a plus

• Proactive, dependable, and eager to learn

• Comfortable working closely with senior leadership

• Calm, professional, and steady under pressure

• Strong written communication and attention to detail

• Highly organized and comfortable with Slack, Google Workspace, and modern SaaS tools

• Able to handle confidential information with discretion

Not a Fit If You…

• Need constant direction to get started

• Prefer a highly predictable role with fixed task boundaries

• Struggle when priorities change or information is incomplete

• Are uncomfortable working closely with senior leadership

• Are not open to occasional after-hours or weekend availability when needed

Why This Role

This is a high-trust, high-visibility role working directly with the CEO. You’ll gain hands-on exposure to how a growing technology company operates and have opportunities to expand your responsibilities over time based on performance, trust, and business needs.

What We Offer

• Opportunity to make a meaningful impact in a critical, underserved industry

• Collaborative, innovative work environment focused on learning and growth

• Competitive salary and benefits package

• Clear growth path into Implementation Lead or Customer Success roles

• Remote-first flexibility with a distributed team across the U.S. and beyond

• Paid time off, paid holidays, and a culture that values balance

• Virtual team events and occasional in-person offsites