Executive Assistant, Office of the CEO

Thank you for considering a career at Ensemble!

Ensemble is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference!

O.N.E Purpose:

• Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations.

• Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation.

• Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results.

The Opportunity:

CAREER OPPORTUNITY OFFERING:  

• Bonus Incentives  
• Paid Certifications  
• Tuition Reimbursement  
• Comprehensive Benefits  
• Career Advancement  
• This position pays between $69,400 - $119,700 based on experience
   

By embodying our core purpose of customer obsession, new ideas, and driving innovation, and delivering excellence, you will help ensure that every touchpoint is meaningful and contributes to our mission of redefining the possible in healthcare.  

The Executive Assistant provides high-level administrative and coordination support to the CEO, managing calendars, travel, meetings, and departmental projects while maintaining the highest levels of confidentiality and professionalism. Acting as a primary liaison for the CEO's office, this role facilitates smooth communication with internal and external stakeholders, supports event planning, and coordinates team activities. In an organization supported by the Office of the CEO, the Executive Assistant focuses on the day-to-day operational and administrative rhythm of the CEO's office — calendar, travel, meeting logistics, and expense management — while partnering with the Office of the CEO on cross-functional initiatives, strategic priorities, and organization-wide programs. The role also handles presentation preparation, minute-taking, action tracking, and expense management, while building strong relationships and ensuring the CEO is well-informed and supported in daily operations.

Key Responsibilities:

Calendar & Meeting Management

• Provide comprehensive, proactive calendar management for the CEO, prioritizing and resolving scheduling conflicts with sound judgment.
• Prepare, organize, and distribute materials for meetings; take minutes and track action items through to completion.
• Coordinate logistics for Weekly and Monthly Team Meetings, offsites, retreats, and other team-related activities.

Communication & Liaison:

• Serve as a point of contact for internal and external constituencies on matters pertaining to the CEO's office.
• Provide a "gatekeeper" and "gateway" role, creating a smooth bridge for communication between the CEO, their staff, and peers.
• Maintain open communication with the broader executive team and the Executive Assistants who support them.
• Partner with the Office of the CEO to ensure CEO aligned with organization-wide initiatives, cadences, and priorities.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Travel & Expense Management:

• Manage the CEO's domestic and international travel arrangements, itineraries, and reimbursable expenses.
• Ensure travel plans align with corporate travel policy and proactively resolve itinerary changes.

Projects, Events & Administrative Support

• Complete a broad variety of administrative tasks that enable the CEO to effectively lead the organization, including project planning, presentation production, and partner on tracking of key initiatives.
• Provide event management support for executive-level events, conferences, and company activities as requested.
• Provide hospitality to all guests and help create a welcoming environment for visitors and stakeholders.
• Build long-lasting, trusted relationships with both external and internal stakeholders.
• Perform other projects and duties as assigned for the overall benefit of the organization.

Experience We Love:

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.
• Effective problem-solving skills.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, clients, and investors.
• Makes appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment's notice.
• Ability to travel if requested by the executive leader you support and/or your direct leader.
• Thrives in an intense, do-it-yourself, start-up minded environment.
• Ability to work well within a cross-functional team environment, including close coordination with the Office of the CEO.
• 1–2 years of healthcare experience, preferred.
• Must be inquisitive and demonstrate openness to innovation, including AI, to explore better processes and ways to alleviate friction and improve patient and client experiences.
• This is a remote position; however, candidates must be willing and able to travel to and work onsite at client, temporary, or corporate office locations as business needs require.

Minimum Education:  

• Bachelor's Degree or Equivalent Experience 
   

Required Certifications:  

• HFMA Certified Revenue Cycle Representative (CRCR) within 9 months of hire  
   

#LI-LL1 

#LI-REMOTE 

Join an award-winning company

Five-time winner of “Best in KLAS” 2020-2022, 2024-2025

Black Book Research's Top Revenue Cycle Management Outsourcing Solution 2021-2024

22 Healthcare Financial Management Association (HFMA) MAP Awards for High Performance in Revenue Cycle 2019-2024

Leader in Everest Group's RCM Operations PEAK Matrix Assessment 2024

Clarivate Healthcare Business Insights (HBI) Revenue Cycle Awards for strong performance 2020, 2022-2023

Energage Top Workplaces USA 2022-2024

Fortune Media Best Workplaces in Healthcare 2024

Monster Top Workplace for Remote Work 2024

Great Place to Work certified 2023-2024

• Innovation

• Work-Life Flexibility

• Leadership

• Purpose + Values

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

• Associate Benefits –  We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs. 

• Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.  

• Growth – We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement. 

• Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company. 

Ensemble is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws.  Ensemble also prohibits harassment of applicants or employees based on any of these protected categories.

Ensemble provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact TA@ensemblehp.com.

This posting addresses state specific requirements to provide pay transparency.  Compensation decisions consider many job-related factors, including but not limited to geographic location; knowledge; skills; relevant experience; education; licensure; internal equity; time in position.  A candidate entry rate of pay does not typically fall at the minimum or maximum of the role’s range.

Employment Disclaimers – Ensemble