Executive Assistant - Marketing Leadership

At the American Cancer Society, we're working to end cancer as we know it, for everyone. Our employees and 1.3 million volunteers are raising the bar every single day. We are a culture comprised of diverse backgrounds and experience, to better serve our communities. 

The people who work at the American Cancer Society focus their diverse talents on our lifesaving mission. It is a calling. And the people who answer it are fulfilled.

The Executive Assistant to Marketing is a key support professional who provides advanced, highly professional, and confidential administrative and operational assistance to members of the Marketing Senior Leadership Team (Marketing SLT). This role ensures efficient day-to-day operations through calendar and meeting management, travel and expense administration, and contributes to a positive, mission-driven workplace environment. Demonstrates sound judgment, discretion, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment.

ESSENTIAL FUNCTIONS 

Manages administrative operations for up to four members of the Marketing SLT at the Senior Vice President or Vice President level. 

Oversees calendar management, meeting coordination, travel arrangements, and expense reporting to ensure alignment with organizational priorities and compliance with ACS policies. (35%) 

Facilitates cross-functional collaboration and communications. 

Acts as liaison between department leaders, staff, volunteers, and external partners to support initiatives and foster strong working relationships. Work to coordinate needs with the cross functional teams as necessary. (15%) 

Leads and supports operational projects and departmental initiatives. 
Assists with onboarding, event planning, internal communications, and departmental events, while managing procurement, vendor coordination, and purchase order tracking. Provides backup support to the Office of the CMO. (15%) 

Prepares leaders for meetings and engagements. 
Conducts research as needed, develops content, creates agendas, and captures meeting minutes with follow-up on action items to ensure readiness and accountability. (15%)

 

Champions organizational culture and mission alignment. 
Promotes organizational values, supports engagement efforts, and provides orientation and training for support staff. (10%) 

Manages talent-related logistics and office support 
Assists with onboarding/offboarding, equipment ordering and setup, and office supply procurement. (10%) 

EXPERIENCE/QUALIFICATIONS: 

• Minimum Degree Required: ​Associate Degree​ or equivalent experience.

• Preferred Degree: ​Bachelor's Degree.

• Years of experience: 5+ years of experience supporting leaders and teams; experience in a fast-paced environment preferred.

KNOWLEDGE, SKILLS, AND ABILITY: 

• Exceptional organizational and communication skills, with the ability to represent leaders to high-profile contacts.

• High emotional intelligence, discretion, and agility in a fast-paced environment.

• Proficiency in Microsoft Office products (Outlook, PowerPoint, Excel, etc.), Concur, and ACS internal systems.

• Proactive, solutions-oriented mindset with a passion for service and operational excellence.

• Commitment to the ACS’s mission and values, with a deep sense of purpose and integrity.

TRAVEL REQUIREMENTS: 

• Occasional overnight travel required for in-person ACS meetings and events.

PHYSICAL REQUIREMENTS:

• Work is normally performed in a typical interior/office work environment in a remote workplace setting.

• Physical stamina to primarily work while sitting at a desk.

• Utilize technology to engage in work activities with team members and teams for a high percentage of each workday.

• Available to work evenings, late nights, weekends, holidays or travel when required.

The starting rate is $30-$32/hour. The final candidate's relevant experience/skills will be considered before an offer is extended. Actual starting pay will vary based on non-discriminatory factors including, but not limited to, geographic location, experience, skills, specialty, and education.

ACS provides staff a generous paid time off policy; medical, dental, retirement benefits, wellness programs, and professional development programs to enhance staff skills. Further details on our benefits can be found on our careers site at: jobs.cancer.org/benefits. We are a proud equal opportunity employer.