Senior Executive Assistant

Job overview:  

The Senior Executive Assistant will provide comprehensive executive support to the Chief People Officer, helping maximize the effectiveness, productivity, and impact of the People organization. This individual will operate with a high degree of professionalism, discretion, judgment, and autonomy while managing complex priorities across a global, fast-paced environment.

The ideal candidate is an experienced executive support professional who thrives in ambiguity, anticipates needs before they arise, and enjoys building structure, processes, and relationships across a dynamic organization.

Location: East Coast, United States (Remote).

Reports to: Chief People Officer.

Roles and responsibilities
(include but are not limited to): 

Executive Support

• Manage the Chief People Officer's complex and frequently changing calendar (at times, across multiple time zones)
• Prioritize requests from Executive Team members, key stakeholders and scheduling demands to ensure alignment with business objectives and strategic priorities
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting
• Prepare meeting agendas, briefing materials, presentations, and follow-up documentation
• Track action items and ensure timely completion of deliverables and commitments
• Support the People Team LT, where needed, with administrative and coordination activities

Strategic Partnership

• Act as a trusted business partner to the CPO, helping manage priorities and advance key initiatives
• Anticipate issues, identify solutions, and proactively remove obstacles to execution
• Support planning and coordination of People Team objectives, leadership meetings, offsites, and key organizational initiatives
• Monitor critical deadlines and ensure appropriate follow-through across stakeholders
• Support People initiatives, including employee events across various hubs, HR communications, and the preparation of presentations and other materials

Executive Team & Board Support

• Coordinate materials and logistics related to Executive Team meetings and Board level Committee activities as required
• Assist with preparation of executive communications, presentations, reports, and leadership updates, which may involve drafting communications from the CPO and liaising with our in-house Communications team
• Support confidential projects involving organizational design, talent strategy, succession planning, and leadership initiatives

Stakeholder Management

• Serve as a primary point of contact for internal and external stakeholders interacting with the CPO
• Build strong relationships across the business and help facilitate effective communication and decision-making
• Partner closely with the Executive Assistant community to align priorities and coordinate executive activities

Operations & Administration

• Support budget tracking, purchase orders, and vendor coordination for the People function
• Manage contracts, invoices, and administrative workflows in partnership with the internal People team
• Improve and document processes to drive operational excellence and efficiency
• Maintain highly sensitive information with the utmost confidentiality and professionalism

Candidate profile:

Required

• 8+ years of executive support experience, including support of C-suite executives
• Experience supporting senior leaders within biotechnology, healthcare, life sciences, pharmaceutical, or high-growth organizations
• Exceptional organizational and project management skills
• Strong business acumen and ability to understand organizational priorities
• Excellent written and verbal communication skills
• Proven ability to manage multiple competing priorities with minimal supervision
• Ability to work at pace
• High degree of discretion and experience handling confidential information
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and Word

Preferred

• Experience supporting a Chief People Officer, Chief Human Resources Officer, or senior HR executive
• Experience working in a global environment with distributed teams
• Experience coordinating executive meetings, leadership offsites, and board-related activities
• Familiarity with HR processes, talent management, organizational development, and employee lifecycle practices