Executive Assistant

Overview

The Executive Assistant serves as a vital partner to leaders of the Client Medical Director and Medical Policy Director team, providing administrative support, ensuring efficient operations, and representing with professionalism and discretion. The ideal candidate excels in fast-paced environments, demonstrates exceptional organizational, communication and collaboration skills, discretion, and proactive problem solving. Duties include project support, analysis, research, correspondence, and meeting and travel coordination (some travel will be required).

Responsibilities

• Calendar & Meeting Management: Coordinate and manage complex calendars, schedule meetings across multiple time zones internally and externally with partners and clients and proactively resolve conflicts or overlaps.
• Organize departmental meetings (virtual and onsite): Helps to source offsite locations, prepares agendas and materials, ensure all logistics are managed. Candidates should expect to travel for onsite department meetings, approximately 4 days, twice yearly.
• Travel & Expense Coordination: Arrange domestic travel, including flights, accommodations, and ground transportation where needed. Prepare detailed itineraries and manage expense reporting, ensuring compliance with company policies and timely reimbursement.
• Office & Project Support: Provide administrative support for projects, coordinate with cross-functional teams, and assist in preparing presentations, reports, and documentation.
• Collaboration across the organization: Coordination of meetings, calendars and data requests
• Meeting Follow-Through: Take minutes and notes during meetings and track action items through to completion.
• Onboarding Support: Assist with new hire setup and coordinate onboarding logistics for team members.
• Budget & Invoice Tracking: Track departmental budget lines and process invoices and purchase orders, beyond standard expense reporting.
• Event Planning: Coordinate team offsites and recognition or milestone celebrations.
• Confidentiality & Discretion: Handle HR-related and strategic information with a high degree of discretion and sound judgment.
• Performs other functions as assigned.
• Complete all responsibilities as outlined in the annual performance review and/or goal setting.
• Complete all special projects and other duties as assigned.
• Must be able to perform duties with or without reasonable accommodation.

This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.

Qualifications

• 7+ years of proven experience as an administrator.
• BS/BA degree in Communications, English, Marketing or relevant job experience.
• Advanced-level or higher proficiency across MS Office suite of tools including Outlook, Word, Excel and PowerPoint.
• Aptitude for learning new systems and processes
• Excellent written and verbal skills, organization and the ability to prioritize efficiently.
• Ability to work independently with limited oversight.
• Ability to travel as needed (current expectations are a minimum of 4 days twice yearly)

Mental Requirements:

• Communicating with others to exchange information
• Assessing the accuracy, neatness, and thoroughness of the work assigned

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Must be able to provide a dedicated, secure work area
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance
• No adverse environmental conditions expected

Base compensation ranges from $72,000 to $97,000 per year. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs. 

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

Date of posting: 9/11/2026

Applications are assessed on a rolling basis. We anticipate that the application window will close on 11/11/2026, but the application window may change depending on the volume of applications received or /close immediately if a qualified candidate is selected.

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