Engagement Coordinator (ON & QC)

Position Title: Engagement Coordinator - ON/QC

Employment Location: Remote (work from home--MUST reside within Ontario or Quebec) with some opportunity for travel (under 10-15%)

Employment Type: Full-time (35 hours per week)

Employment Duration: Position expected to end on/around March 31, 2027 (Depending on grant funding, individual performance and other employment opportunities, there may be options to continue employment with SCWIST, but this is not guaranteed.)

About SCWIST

The Society for Canadian Women in Science and Technology (SCWIST) is a national non-profit organization working to create an environment where girls, women and gender-diverse individuals in Canada can pursue their interests, education and careers in STEM without barriers. Our mission is grounded in values of empowerment, inclusion, inspiration, connection and sustainability. We provide mentorship, leadership development and outreach programs that encourage participation and excellence in STEM. Through advocacy and partnerships, we work to remove systemic barriers, build inclusive networks and support long-term career advancement in STEM fields.

Position Overview

SCWIST is seeking a collaborative and community-based Engagement Coordinator. The successful candidate will support an initiative focused on empowering Canadian youth and developing a diverse new generation of STEM leaders. Through flexible volunteer service placements, girls, women and gender-diverse individuals aged 14 to 30 will build essential skills to influence STEM knowledge and policy. In partnership with Canada Service Corps, the initiative will increase participation from Indigenous, Black, racialized, newcomer, 2SLGBTQIA+ communities and youth who experience disability, neurodivergence or other forms of difference that shape their participation.

The ideal candidate will be a relationship-driven, digitally-savvy individual with experience working with volunteers and engaging youth from equity-deserving communities.  They are passionate about inclusion, skilled in outreach and understand the systemic barriers faced by volunteer youth participants.  They will work closely with SCWIST staff and volunteers to foster collaboration and implement activities across all phases of the project.

Key Responsibilities

• Coordinate the full cycle of volunteer youth participant engagement including recruitment, onboarding, ongoing support and feedback with the support of a digital volunteer engagement platform.
• Engage girls, women and gender-diverse individuals in Ontario and Quebec from under-represented groups, including Indigenous, Black and racialized communities; individuals with disabilities; members of 2SLGBTQIA+ communities; and those who have experienced prolonged detachment from the labour force.
• Configure and administer event management platforms (PheedLoop), including registrations, custom forms, exhibitor management, communications, badges, floor plans and attendee experiences.
• Coordinate multiple concurrent projects, monitor timelines, support event logistics, document processes and ensure successful execution of conferences, expos, workshops and career fairs.
• Connect volunteer youth participants to SCWIST volunteer service placements.
• Act as the primary point of contact for assigned volunteer youth participants.
• Proactively build and maintain relationships with volunteer youth participants, partners and key stakeholders.
• Collaborate with SCWIST staff and partners to coordinate and implement convenings and conferences for volunteer youth participants from across Canada.
• Coordinate logistics for the involvement of volunteer youth participants from across Canada in activities, convenings and conferences.
• Collect impact stories for the purposes of marketing and reporting. Create professional marketing materials, company & event branding, presentations, websites, signage, merchandise, instructional resources and digital learning assets using design tools such as Canva and related platforms.
• Monitor project progress through accurate data collection for program evaluation outcomes and impact metrics.
• Meet reporting deadlines and successfully complete project activities on time according to the work plan.
• Use project management and organizational systems tools to steward volunteer youth participants, track work plans and report to supervisors on progress and evaluation (such as Asana, Better Impact, Volunteer Hub, Google Workspace, Power BI).
• Some travel will be required as needed regionally or nationally to attend meetings, convenings or conferences.

Qualifications & Experience

• Work Experience: Minimum 4 years of experience in volunteer coordination, youth engagement, community outreach or program delivery, preferably in a non-profit or equity-focused environment.
• Education: high school diploma, required; bachelor’s degree or higher, an asset.
• Language: Must be professionally bilingual in English and French (for speaking, writing, listening and reading)
• Lived experience and/or deep understanding of barriers faced by equity-deserving groups, including Indigenous, Black, and racialized communities, 2SLGBTQIA+ individuals, persons with disabilities, newcomers to Canada and those facing barriers to employment or education.
• Passionate about SCWIST’s mission and values, with a commitment to advancing equity and inclusion in STEM.
• Background or experience in STEM is considered an asset.
• Strong relationship building skills with the ability to engage and support volunteer participants in a respectful, inclusive and creative manner.
• Experience organizing events with an emphasis on logistics and meeting deliverables.
• Capacity to adapt and problem-solve in an evolving project environment.
• Excellent interpersonal, written and verbal communication skills including the ability to communicate with diverse audiences and capture impact.
• Highly organized with the ability to work independently in a remote environment while fostering collaboration.
• Familiarity with collaborative project management and organizational systems management software (such as Asana, Better Impact, Volunteer Hub, Google Workspace, Power BI)
• Willingness and ability to travel regionally or nationally, as required. 

Note: If you don’t meet every qualification but feel passionate about this role and SCWIST’s mission, we encourage you to apply. We recognize that lived experience, transferable skills and non-traditional career paths are valuable and can contribute meaningfully to this work.

Other Details

• Location: Remote (Candidate MUST reside within Ontario or Quebec)
• Schedule: 35 hours per week; usually Monday to Friday, however, occasional evening or weekend work may be required, as driven by our event schedule.
• Salary Range: $35.00 - $42.00 per hour, based on experience.
• Benefits: SCWIST offers life insurance, AD&D, disability, health, dental, prescription, out-of-province/country and paramedical benefits to all full-time employees. We also offer 3 weeks of paid vacation, paid sick/bereavement leaves and a generous stat holiday calendar.

SCWIST is committed to creating a diverse and inclusive environment. We believe that diversity enriches our team and strengthens our work. We welcome and encourage applications from individuals of all backgrounds, lived experiences and perspectives. We are also committed to providing an accessible work environment. If you require reasonable accommodation during the hiring process, please let us know, and we would be happy to work with you to meet your needs.

Application Process

Please submit your CV/resume and cover letter detailing your experience and motivation for the role. A cover letter is required for this position. Applications will be reviewed on a rolling basis. The job posting will be closed on August 14, 2026, at 11:59 PM Pacific Time.

As part of our commitment to professional hiring practices, SCWIST conducts background checks on all successful candidates. This includes ID verification, criminal screening and education & employment verification. If the position involves regular work with vulnerable populations (such as children), a Vulnerable Sector Check will also be required. All checks are coordinated and paid for by SCWIST.

Kindly note that only candidates selected for an interview will be contacted. We appreciate your interest in joining our team and thank all applicants for taking the time and effort to apply for this role!