Data Operations Specialist

Summary

Advantage Solutions is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

Responsible for all data entry functions within Oracle. To include personal, payroll and tax information. Support internal & external teams by answering questions, offering instructions and prioritize special projects. Provide knowledge base and support to management. Perform research, audit and support special projects.

Essential Job Duties and Responsibilities

• Review and Audit (Internal Audit - IA) of New Hire/Rehires from applicant tracking systems and any separate fall out reports.
• Audit of all keyed source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the originator for resolution.
• As deemed necessary, prepares source data for system entry by compiling and sorting information (i.e.; Help Desk Tickets and/or email); establishing entry priorities.
• Maintains Audit & Data Entry requirements by following department standard operating procedures, and by following policies and procedures; reporting needed changes or additions.
• Tests system changes and upgrades by inputting new data; reviewing output.
• Provides support to ensure accurate completion of miscellaneous requests; including supporting requests from Payroll, TA, TR and HR/ER communities
• Demonstrates a wide degree of creativity in contributions to various projects, including providing research.
• Performs a variety of tasks and special projects as assigned by immediate Supervisor

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job

Minimum Qualifications

Education Level: (Required): High School Diploma or GED or equivalent experience                                   

1-2 years of experience in data entry

Skills, Knowledge and Abilities

• Oracle or equivalent ERP System experience
• Help Desk ticketing system experience helpful
• Electronic Associate File system experience a plus (i.e., Data Trak)
• Strong communication and organization skills
• Strong Attention to detail & thoroughness
• Decision Making
• Strong retention of information
• Results Driven
• Flexible to evolving processes and changes
• Confidentiality
• Contributes to a team effort
• Oracle ERP System
• Familiar with Applicant Tracking Systems
• Strong knowledge of Micro Soft Suite (Outlook, WORD, Excel, etc.) 

Job Will Remain Open Until Filled

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Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

Responsible for all data entry functions within Oracle. To include personal, payroll and tax information. Support internal & external teams by answering questions, offering instructions and prioritize special projects. Provide knowledge base and support to management. Perform research, audit and support special projects.

Essential Job Duties and Responsibilities

• Review and Audit (Internal Audit - IA) of New Hire/Rehires from the ICIMS Applicant Tracking system Report and any separate fall out reports.
• Audit of all keyed source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the originator for resolution.
• As deemed necessary, prepares source data for system entry by compiling and sorting information (i.e.; Help Desk Tickets and/or email); establishing entry priorities.
• Maintains Audit & Data Entry requirements by following department standard operating procedures, and by following policies and procedures; reporting needed changes or additions.
• Tests system changes and upgrades by inputting new data; reviewing output.
• Provides support to ensure accurate completion of miscellaneous requests; including supporting requests from Payroll, TA, TR and HR/ER communities
• Demonstrates a wide degree of creativity in contributions to various projects, including providing research.
• Performs a variety of tasks and special projects as assigned by immediate Supervisor – i.e., Concur support documents; manual check printing & filing, others as business needs deem necessary.

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job

Minimum Qualifications

Education Level: (Required): High School Diploma or GED or equivalent experience                                   

1-2 years of experience in data entry

Skills, Knowledge and Abilities

• Oracle or equivalent ERP System experience
• Help Desk ticketing system experience helpful
• Electronic Associate File system experience a plus (i.e., Data Trak)
• Strong communication and organization skills
• Strong Attention to detail & thoroughness
• Decision Making
• Strong retention of information
• Results Driven
• Flexible to evolving processes and changes
• Confidentiality
• Contributes to a team effort
• Oracle ERP System
• Familiar with Applicant Tracking Systems
• Strong knowledge of Micro Soft Suite (Outlook, WORD, Excel, etc.) 

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. 

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes.  Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.