CONTRACTOR - Accounts Payable (AP) Coordinator

Accounts Payable (AP) Coordinator CONTRACT REMOTE POSITION 

CONTRACT ROLE SUMMARY

The AP Coordinator will be responsible for assisting with financial and international reporting for a multi-entity professional membership organization and its affiliates. This includes general ledger maintenance, inter-company entries, accounts payable processing, general accounting services, and special projects.

SCOPE OF WORK - RESPONSIBILITIES

Accounts Payable

• Review invoices and requisitions for satisfactory payment approval.
  
• Clarify any questionable invoice items, prices or receiving signatures.
  
• Maintain accounts payable vendor files, including 1099 status and Sales & Use tax.
  
• Code and enter vendor invoices for payment in Expensify and Tipalti.
• Working knowledge of Optical Character Recognition (OCR) technology, including troubleshooting OCR processing failures in Expensify and Tipalti, and manually entering invoice and expense data to ensure accurate system capture and processing
• Working knowledge of configuring rule-based automation within Accounts Payable systems to streamline expense and invoice coding, improve processing efficiency, and enhance coding accuracy.
• Reconcile corporate credit cards, out of pocket, and any outstanding reimbursements to board members and staff.
• Reconcile payable entries with bank statements for month-end.
  
• Review and verify invoices and check requests.
• Performs other duties as required to support the Finance team: annual audit, convention, processing of 1099’s, and assist in monthly/yearly close.

General Accounting:

• Assists with monthly accounts payable audit schedules and balances to the general ledger.
• Assist with preparation and provide documentation and schedules for annual financial audit.
• Prepare journal entries as necessary.
• Assist with reconciling select balance sheet accounts on a periodic basis.
• Assist in the preparation of analysis of accounts/activity during monthly close process.
• Act as back-up to AR when necessary.
• Other duties and projects as assigned.

CONTRACT DETAILS

• Remote in the US
• Hours per week - 25 hours 
• Possible compensation - $30-40 per hour (based on experience)

SCOPE OF WORK - REQUIREMENTS

• Bachelor’s degree in Finance, Accounting, or related field.
• 2-3 years of Accounts Payable (AP) experience.
• Experience with AP database management.
• Superior organization skills, and an ability to manage multiple projects in a super-fast paced environment.
• Excellent communication, organizational, and analytical skills with strong attention to detail
• Ability to work independently and collaborate with a team.
• Strong technical skills, including cloud-based systems.  Must have a high level of skills in MS Office Suite (including Microsoft Teams) and financial management systems.

PREFERRED EXPERIENCE AND SKILLS 

• Association and/or travel industry knowledge preferred.
• Multi-lingual is a plus.
• Experience with ACHs, wires, and foreign currency transactions.
• Sage Intacct, Tipalti, and Expensify systems.
• Experience with international accounting.
• Experience with non-profit/Foundation accounting.
• Artificial intelligence (AI) prompting and agent experience.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Remote work environment.
• Prolonged periods sitting/remaining stationary at a desk and working on a computer.
• Must be able to remain stationary and move for long periods of time, during events.
  
• Must be able to work a variety of hours in order to accommodate various meetings and events.
• GBTA welcomes all candidates and supports inclusivity and diversity in the workplace.

TRAVEL REQUIRED

• Minimal, possible travel to organizational internal meetings.
  

The Global Business Travel Association (GBTA) is the world’s premier business travel and meetings trade organization headquartered in the Washington, D.C. area serving stakeholders across six continents. GBTA and its 9,000+ members represent and advocate for the $1.57 trillion global business travel and meetings industry. GBTA and the GBTA Foundation deliver world-class education, events, research, advocacy, and media to a growing global network of more than 28,000 travel professionals and 125,000 active contacts. For more information, visit GBTA.org and GBTAFoundation.org. 

GBTA Team Values and Culture Statement:

• We recognize our people are our most valued asset, and treat ourselves and each other with kindness, authenticity, and empathy.
• We are curious, innovative and adaptable to a changing world.
• We embrace our global diversity and are committed to a culture where everyone feels welcomed and respected.
• We deliver results by working collaboratively and believe in the power of teamwork to drive long-term change and mutual success. 
• We are driven to create a more sustainable future for both the planet and its people, and a balanced environment where work and life can coexist and thrive.