Bookkeeping Virtual Assistant (QuickBooks Online Specialist)

Industry: Accounting & Finance
Department: Finance & Accounting
Primary Tool: QuickBooks Online

Job Summary

We are seeking a detail-oriented and experienced Bookkeeping Virtual Assistant to manage bookkeeping operations for multiple companies. The ideal candidate must be proficient in QuickBooks Online, with hands-on experience in vendor management, expense categorization, check processing, and bank reconciliations.

The candidate should be highly organized, accurate, proactive, and capable of managing bookkeeping tasks independently while maintaining clear communication with the client.

Key Responsibilities

• Record and categorize bank transactions accurately in QuickBooks Online.
• Create, update, and maintain vendor profiles using correct business information.
• Ensure transactions are assigned to the correct vendors, accounts, and GL codes.
• Review and categorize business expenses.
• Record check payments and assign them to the appropriate vendors and accounts.
• Perform monthly bank reconciliations and resolve discrepancies.
• Identify missing information, duplicate entries, and uncategorized transactions.
• Maintain an organized list of unresolved transactions and follow up accordingly.
• Work through existing bookkeeping backlogs and bring financial records up to date.
• Manage bookkeeping tasks for multiple companies, prioritizing one company at a time, starting with Greens and Proteins.
• Provide regular progress updates and proactively communicate questions or inconsistencies.

Qualifications & Requirements

• Proven experience in bookkeeping or accounting support.
• Hands-on experience with QuickBooks Online is required.
• QuickBooks Online certification is an advantage.
• Strong understanding of bookkeeping principles, accounts payable, and bank reconciliation.
• Experience creating vendor profiles and managing vendor transactions.
• Familiarity with general ledger (GL) codes and expense categorization.
• Ability to manage multiple company accounts efficiently.
• Proficiency in Microsoft Excel and Google Sheets.
• Excellent written and verbal English communication skills.
• Strong attention to detail, organization, and accuracy.
• Ability to work independently with minimal supervision.

Tools & Software

• QuickBooks Online
• Xero
• Microsoft Excel
• Google Sheets
• Online Banking Platforms

Ideal Candidate

We are looking for someone who takes ownership of their work, follows instructions carefully, pays close attention to details, and can maintain accurate financial records without constant supervision.