Administrative Assistant, Safe Sport

Description

About USA Volleyball

Would you like to work in the Olympic & Paralympic movement with one of the most successful organizations serving one of the fastest growing and exciting sports in the world? USA Volleyball (USAV) is the national governing body for beach, indoor, sitting, snow, and para-beach volleyball in the United States with over 500,000 members, responsible for selecting the Olympic & Paralympic volleyball teams. USA Volleyball also supports a network of regional associations, youth and junior programs, national championships, coaching and officials training, grassroots development, and the SafeSport initiative. Visit www.usavolleyball.org for more.

USAV is an equal opportunity employer committed to increasing the diversity of its community. We do not discriminate on the basis of race, color, national origin, gender, age, religion, gender identity or expression, disability, or sexual orientation in our programs and activities or our employment practices. To learn more about USAV’s diversity, equity and inclusion efforts, please visit our DEI page at: https://usavolleyball.org/dei/.

Job Description

The Administrative Assistant, Safe Sport is a temporary, full-time, one-year position reporting to the Director, Safe Sport. This role oversees the organization and preservation of historical records, ensuring case documentation and archival materials are accurately maintained and readily accessible. Additional responsibilities include managing chain-of-custody notifications, updating eligibility status in the member management system, and processing notices of case closures.

Essential is the commitment to demonstrate a sense of inclusion, safety, and collaborative behavior across the organization, supporting a culture of integrity, humility and consummate professionalism. Extended hours may be required to include nights, weekends, and holidays. This position may work from any USAV office and may be eligible from a remote work location.

Requirements

Summary of Duties and Responsibilities include but are not necessarily limited to:

• Maintain, catalog, and update historical data files, ensuring accuracy and completeness of the Safe Sport archive.
• Construct and organize case spreadsheets and related records as part of archive protocols.
• Manage chain-of-custody notifications and documentation in accordance with Safe Sport procedures.
• Update eligibility status in the member management system and process notices of case closure in a timely and accurate manner.
• Complete filing, documentation, and information-sorting tasks to support case management operations.
• Monitor the Safe Sport email inbox, triaging and forwarding inquiries to the appropriate staff member.
• Answer incoming calls from the National Office call line and route them to the relevant Safe Sport staff member.
• Provide additional administrative support to Safe Sport staff as needed.
• Perform other duties and projects as assigned.

Qualifications:

• Ability to maintain strict confidentiality of sensitive information.
• Strong organizational skills with attention to detail.
• Ability to work independently or on a team.
• Working knowledge of Microsoft Office Suite (Excel, Word, and Outlook).
• Ability to prioritize competing tasks. 
• Experience with data analysis and running pivot tables is preferred. 
• Must be able to successfully pass a USAV background screening (prior to hire date).
• Must successfully complete Safe Sport training within two weeks of hire date. Training must be maintained throughout employment.

Salary: $20.00-$22.00/Hourly 

Benefits: 

USAV also offers a comprehensive benefits package to all full-time employees to include:

• Holidays-Up to 15.5 paid holidays per year
• 403B retirement plan- able to contribute to 403(b)
• Health Benefits (medical, vision) No monthly premiums are deducted for employee only health benefit. An opt-out rebate is provided for employees waiving USAV medical coverage should they already have coverage with a qualified group health plan
• Employee Assistance Program (EAP) 
• DEI, Social and Wellness Committees
• Discounts on sponsored vendor apparel (Mizuno)

Benefits may be modified or discontinued from time to time at the company’s discretion as permitted by law.

Applications accepted online only. Phone calls not accepted. Applications will be accepted until position is filled. Please ensure your cover letter addresses your interest in USAV and the position.