Administrative Assistant - Primary Health Care Network

About the Opportunity

Reporting to the Senior Director for Primary Health Care Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director and Medical Co-Lead by effectively coordinating the day-to-day operation of the Senior Director’s/Medical Co-Lead's office. The position coordinates all administrative activities, establishes administrative procedures and guidelines, and acts as a liaison with the executive assistants and administrative assistants within the portfolio and across the health authority.  This position provides support to assigned networks, individuals, committees, or working groups, as well as supports other members of policy and planning. This position works closely with the Executive Assistant to the VP, Primary Health Care / Zone Executive Assistants, and Administrative Assistants to the other Networks.

About You

We would love to hear from you if you have the following:

• Post-secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum of 5-7 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
• Experience working within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology including information and meeting technologies, experience with technologies such as Outlook, Excel, Word, SharePoint, SAP and Smart Sheets is preferred.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent full-time position; 75 hours biweekly

Compensation and Benefits

Pay Scale Type: Non-Union
Band: NU03
Hourly Rate: $33.34 - $40.84
Annual Salary: $65 006 - $79 632

Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.