Administrative Assistant / Bookkeeper for a Consulting Firm in the US (Home Based Part Time)
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AI Summary
The role involves managing project schedules, daily reports, and timesheets while providing administrative support to field and office teams. Additionally, the assistant will handle general bookkeeping and maintain project documentation.
• Develop and maintain a detailed project schedule, which includes administrative tasks and all sites involved in the project.
• Participation in Team Meetings
• Ensure coordination of the interfaces of office and field operations
• Daily Reports and TimeSheet Management - Collecting daily reports from each consultant in the field each day. Making sure the entire report is completed, adding a space on the report for pictures and JHA. Each week, compiling timesheets and submitting them to client and internal accounting
• Prepare and/or edit meeting minutes, presentations and tables
• Schedule deployment of team and communication
• File all project documents
• Manage the project budget
• General bookkeeping
• Administrative assistance to office and field teams
• Participation in Team Meetings
• Ensure coordination of the interfaces of office and field operations
• Daily Reports and TimeSheet Management - Collecting daily reports from each consultant in the field each day. Making sure the entire report is completed, adding a space on the report for pictures and JHA. Each week, compiling timesheets and submitting them to client and internal accounting
• Prepare and/or edit meeting minutes, presentations and tables
• Schedule deployment of team and communication
• File all project documents
• Manage the project budget
• General bookkeeping
• Administrative assistance to office and field teams
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