Administrative Assistant

Job Details: Job Location: Elizabethtown, NC 28337, Position Type: Full Time, Campbell Oil Company - Administrative Assistant Elizabethtown, NC Join us as we grow together personally and professionally!  Four Generations of family leadership continue to make it our vision to leave people better than we found them.  We are more than an oil company, convenience store or restaurant, we are a family!  We are improving the lives of those we touch every day by valuing the customer, caring for our 1000+ team members, and supporting our communities that we are honored to serve.         POSITION OVERVIEW  The Administrative Assistant provides essential support to ensure efficient operation of the office. This role involves managing administrative tasks, coordinating communication, and assisting team members with various projects. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to contribute to a positive work environment.   A detailed Job Description will be available when you begin employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Begin building your career and apply now for these great benefits!    BENEFITS OVERVIEW  Family first atmosphere   Benefits to fit your needs:  Medical, Dental, Vision, Life, Disability, 401k  Competitive Total Compensation Plans with 401k match   Paid time off in your first year  Team first environment  Paid Gym Memberships  Remote work in select roles  Monthly teambuilding exercises  Everyday Pay if needed  Flexible Schedules to attend family events  Professional Training  Advancement opportunities  Leadership Training    ESSENTIAL JOB FUNCTIONS  Help price and order equipment for Short Truck Fuel Division  Bulk Plant Daily Pricing Input   Set up customer pricing notifications  Monthly Inventory Reconciliation Recaps  Help Maintain Customer Account Setups with Tank Lease agreements  Data Integrity Maintenance  Follow up with Customer AR Reports, some account research  Complete Monthly Bulk Plant Checklists and follow up with any tasks  Follow up with LMS Training completion  Marketing/promotions support and help manage customer communications  Backup support for Short Truck Fuels Billing team  Handle Bulk Plant recognitions  Help prepare Meeting Agendas for Monthly/Quarterly Bulk Plant Manager Meetings  Manage Christmas Gift program for Division  Schedule and communicate with customers about deliveries and services.  Invoice posting/billing.   Assist customers with invoicing and order discrepancies.  Communicate with sales team, warehouse, and dispatch.  Handle walk-in customers if needed.  Oversee national account order fulfillment and billing.  Assist with continuous improvement efforts.  Assist with accounts receivable as needed.  Make phone calls and resend missed invoices to customers.  Assist Operations team as needed.      Qualifications:   EDUCATION & QUALIFICATIONS:  Minimum 3 years’ experience in administrative duties  Excellent communication and organizational skills  Possess advanced analytical skills  Experienced computer skills working in Excel  Commitment to Excellence and holding team to highest standards  Team player that enjoys collaborating with coworkers  Advanced Microsoft Excel skills, proficiency with computers. Experience with other financial systems.      PHYSICAL DEMANDS:     The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.    While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, operate business equipment and dial the telephone. They are regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and lift to 30 lbs.    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.