Administrative Assistant

About Us

At USA (Couple), we believe that face-to-face dates lead to more heart-to-hearts. We also believe that dating should be an event. Combine those convictions with the power of AI matching and what do you get? Fun online speed-dating parties that pair you perfectly with meaningful matches.

Position Overview:

We're looking for a highly organized Estimating Administrative Assistant to help keep our preconstruction, project management, and office operations running like a well-oiled machine, all from a remote setup. This isn't just a paperwork job; you'll be the virtual glue holding things together. You'll manage digital documentation, coordinate logistics across time zones, and provide administrative support to multiple teams as we establish our brand in a new market. From tracking bids and organizing project files to scheduling virtual meetings and keeping everyone on the same page through cloud-based tools.

Responsibilities and Duties:

• Process payroll accurately and timely using payroll software.
• Enter and verify data related to employee hours, benefits, deductions, and other information with precision
• Assist with accounts payable and receivable tasks, ensuring proper documentation and compliance
• Assist with purchase orders and basic job tracking support
• Support vehicle-related administration, including documentation and recordkeeping
• Collaborate with the accounting team to perform account reconciliation and analyse payroll data for discrepancies
• Additional administrative responsibilities to be assigned
• Provide administrative support to field staff and internal teams as needed

Requirements:

• Strong office management skills with experience in clerical tasks and administrative support
• Excellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Exceptional organizational skills with the ability to prioritize tasks and manage time effectively
• Attention to detail for proofreading documents and maintaining accurate records
• Customer service expertise with strong phone etiquette and interpersonal skills
• Strong organizational and follow up
• Knowledge of office procedures such as filing, document management, and clerical support

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Dental insurance
• Retirement plan
• Vision insurance