Administrative Assistant

This is a remote position.

Our client is looking for a Full-Time Administrative Assistant to provide day-to-day operational and administrative support to a growing construction services company. They specialize in drywall, painting, repair, and property improvement services and have built a strong reputation for reliable service, professional workmanship, and positive customer experiences.

This role will be responsible for keeping daily operations organized behind the scenes, with a particular focus on scheduling service appointments, preparing invoices, coordinating with service teams, and planning crew schedules for upcoming jobs. The ideal candidate is proactive, dependable, organized, and comfortable working in a team-oriented environment where priorities may shift throughout the day.

This is primarily an internal operations role with no regular client-facing responsibilities. Since the team communicates in Spanish, advanced English proficiency is not a major requirement for the position.

Responsibilities

• Coordinate and schedule service appointments using Jobber.
  
• Prepare and process client invoices accurately and on time.
  
• Organize and maintain the daily service calendar.
  
• Plan and update next-day crew schedules based on upcoming jobs and operational priorities.
  
• Follow up with service teams regarding schedules, assignments, and pending tasks.
  
• Communicate internally with team members through WhatsApp and other designated channels.
  
• Keep job, scheduling, and administrative information organized and up to date.
  
• Support the team with routine administrative and operational tasks as assigned.
  
• Adapt to changing priorities and help ensure daily field operations remain organized.
  
• Proactively identify pending items and follow up rather than waiting for reminders or instructions.
  

Requirements

• Previous experience in an administrative assistant, operations support, scheduling, dispatching, or similar role.
  
• Strong organizational and time-management skills.
  
• Ability to coordinate multiple schedules, appointments, and administrative priorities simultaneously.
  
• Comfortable preparing invoices and handling basic administrative documentation.
  
• Proactive mindset with the ability to follow up independently on outstanding tasks.
  
• Strong attention to detail, particularly when managing schedules and invoices.
  
• Comfortable communicating and coordinating with field-based teams.
  
• Ability to work effectively in a fast-moving service or operations environment.
  
• Working knowledge of Microsoft Office/Microsoft 365.
  
• Comfortable using WhatsApp for daily team communication.
  
• Spanish fluency.
  
• Basic to intermediate English is sufficient to navigate systems and handle written administrative information.
  

Qualifications

• Experience with Jobber is strongly preferred.
  
• Previous experience supporting a construction, home services, property services, maintenance, field service, or similar company is a plus.
  
• Experience with crew scheduling, dispatching, work orders, or field-service coordination is highly valuable.
  
• Familiarity with invoicing and administrative workflows.
  
• Friendly, collaborative, and team-oriented personality.
  
• Self-starter who takes initiative and follows through on responsibilities.
  
• Comfortable learning new processes and adapting to the operational needs of the business.
  

Benefits