Admin Assistant (AI Automation & Workflows) (007-1203)

​​Looking for Filipino (Philippines-based) candidates

Job Role: Admin Assistant (AI Automation & Workflows)

Salary Budget: $1,500-$2,000 AUD / Month

Contract Type: Independent Contractor

Work Schedule: This role is expected to align with the AU business hours (approx. 9.00 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:

Our client is a well-established Australian construction company specializing in commercial and residential ceiling installation solutions. They work closely with builders, contractors, and project teams to deliver high-quality outcomes across a range of construction projects.

As the business continues to grow, they are focused on improving operational efficiency, streamlining internal processes, and leveraging technology to automate repetitive tasks. They are seeking a highly organized and tech-savvy professional who can help modernize workflows, improve business systems, and support day-to-day administrative operations.

Role Overview:

We are seeking an experienced Admin Assistant (AI Automation & Workflows) to play a key role in optimizing business operations through workflow automation and process improvement.

This position combines traditional administrative support with workflow design, automation development, and systems management. The successful candidate will work closely with the business owner and internal team to map existing processes, identify inefficiencies, and build automated workflows that improve productivity and reduce manual work.

Key Responsibilities:

Workflow Automation & Systems Development

• Review and document current business workflows and operational processes.
• Identify repetitive tasks and opportunities for automation across the business.
• Design, build, test, and maintain automated workflows using Monday.com, Zapier, and other relevant platforms.
• Create integrations between software applications to improve operational efficiency.
• Develop automated notifications, task assignments, project tracking systems, and reporting processes.
• Continuously evaluate existing systems and recommend improvements to increase productivity and accuracy.
• Assist in implementing AI-powered tools and workflow enhancements where appropriate.

Administrative Support

• Provide day-to-day administrative assistance across various business functions.
• Maintain and update company records, databases, and documentation.
• Assist with project administration, scheduling, and task coordination.
• Manage and organize spreadsheets, reports, and operational data.
• Support communication and coordination between internal teams and external stakeholders.
• Prepare reports, trackers, and dashboards to support business decision-making.
• Assist with general office administration and ad hoc tasks as required.

Process Improvement

• Develop standard operating procedures (SOPs) and process documentation.
• Ensure workflows are properly documented and easy for team members to follow.
• Train and support team members on newly implemented systems and processes.
• Monitor workflow performance and troubleshoot issues when necessary.
• Recommend technology solutions that support business growth and operational efficiency.

Requirements

Required Skills and Qualifications:

• Minimum 3 years of experience in an administrative, operations, systems, or automation-focused role.
• Strong hands-on experience with Monday.com (highly preferred).
• Experience building automations and integrations using Zapier.
• Advanced proficiency in Microsoft Excel and/or Google Sheets.
• Strong understanding of workflow mapping, process improvement, and operational efficiency.
• Experience creating and maintaining business systems, dashboards, and automated processes.
• Excellent organizational skills with strong attention to detail.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal English communication skills.
• Ability to manage multiple priorities and work independently in a remote environment.
• Proactive mindset with a passion for technology, automation, and continuous improvement.

Preferred Skills (Nice to Have)

• Previous experience working within the construction industry.
• Experience supporting construction project administration or operational teams.
• Familiarity with AI-powered productivity and automation tools.
• Experience with CRM platforms and project management systems.
• Knowledge of workflow documentation and SOP creation.
• Experience integrating multiple business applications and software platforms.
• Understanding of reporting, business analytics, and operational KPIs.
• Ability to interpret or understand architectural drawings, plans, and construction documentation.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)