Accounting Administrator

As a growing public accounting firm, we combine technical expertise with personalized client service in a collaborative and supportive environment.

We are seeking an Accounting Administrator to support various aspects of the business, including administrative and office operations, client service activities, and special projects. This is an excellent opportunity for a detail-oriented professional who enjoys wearing multiple hats, contributing to the success of both the team and our clients, and growing within a dynamic and team-oriented firm.

Qualifications:

Associates degree in accounting, finance, economics, other other related field

2+ years of experience in office and administrative duties

1+ year of experience in general accounting duties

Experience with marketing, technology, and integration preferred

Previous experience with QuickBooks Online preferred

Job Description

This entry-level accounting support role operates in a fast-paced, multi-client nonprofit environment and focuses on accounts payable processing, basic bookkeeping, and QuickBooks Online work. You will support a high-performing senior accountant while managing day-to-day transactional accounting tasks for multiple nonprofit and church clients. The role requires strong organizational skills, the ability to switch between tasks and clients quickly, and a solid foundation in basic accounting principles.

Responsibilities

• Assist with general bookkeeping and transaction classification to ensure accurate financial records.
• Maintain accuracy and consistency across multiple client accounts and entities simultaneously.
• Assist with light reconciliations and basic financial reporting as directed by senior accounting staff.
• Support the implementation and optimization of accounting workflows and technology tools.
• Communicate proactively with internal team members and client contacts to provide updates and clarify information.
• Follow up on outstanding items with clients and internal stakeholders in a professional manner.
• Manage multiple priorities and deadlines across different client accounts in a fast-paced environment.
• Track time and manage workload using time tracking or task-based systems.
• Identify issues or discrepancies, research potential solutions, and drive tasks to completion with minimal supervision.
• Maintain organized records, task lists, and documentation to keep business operations running smoothly.
• Balance a casual internal culture with professional, client-facing communication at all times.
• Special projects as needed.

This is a Contract to Hire position based out of San Diego, CA.

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.