Job Description

School of Medicine, Dean’s Office of Academic Appointments and Compensation, Integrated Resources, Academic HR, has an outstanding opportunity for an Academic HR Manager, Leaves and Accommodations to join their team.

About this Opportunity

Reporting to the Academic HR Partner, the Academic HR Manager, Leaves and Accommodations (AHR Manager) serves as a trusted advisor to School of Medicine leaders, faculty, administrators, and HR partners. This role primarily supports faculty leaves, accommodations, roster percent changes, sabbaticals, and retirements.

The Office of Academic Appointments and Compensation (AAC) supports 31 academic departments and Dean’s Office units. The AHR Manager is a key member of the team, providing comprehensive academic HR support to these departments and units including the SoM academic departments who participate in the SoM Integrated Resources, Academic HR. The ideal candidate is detail oriented, collaborative, customer service focused and adaptable, with the ability to navigate complex HR systems and processes.

Key Responsibilities

Academic Affairs, Faculty Leaves & Accommodations — 90%

• Administer all faculty leave types, including paid family medical leave (PFML), leave without pay, FMLA medical leaves, sabbaticals, etc., while ensuring compliance with University, School of Medicine, and regulatory policies.
• Oversee and manage reduced responsibility, and roster percentage changes, ensuring compliance with University, School of Medicine, and regulatory policies.
• Coordinate and manage faculty workplace accommodations in partnership with the Disability Services Office, Campus HR, and departmental leadership; ensure timely implementation of approved accommodations, maintain confidentiality, and provide ongoing support to faculty and supervisors throughout the process.
• Provide support and guidance for faculty who are retiring.
• Serve as initial contact and correspond directly with faculty via email, Zoom, or phone to discuss leave requests, clarify requirements, and provide guidance on appropriate next steps in the process.
• Interpret and apply organizational guidelines, rules, and policies related to School of Medicine faculty.
• Collaborate and partner with institutional partners (Campus HR, OAP, Disability Services Office, UW HR, Payroll, Employee Workday Help, Policy Personnel Unit, etc.) to resolve matters and to seek guidance.

Other Related Duties — 10%

• Perform other duties or projects as required or assigned.
• Provide high-level administrative support across a range of departmental initiatives, special projects, and day-to-day operations. Proactively assess faculty and organizational needs to deliver timely, effective solutions.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor's Degree in Business Administration, Human Resources, Communications and/or related field.
• At least three years of experience that shows increasing responsibility in administrative roles and experience, or experience working in a University or academic healthcare organization or medical administrative setting that shows increasing responsibility in administrative roles and experience.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Desired Qualifications

• Working knowledge or experience with leave and accommodation related administration, as well as local, state and federal laws pertaining to leaves and accommodation.
• Ability to interpret and apply complex state or public agency policies and procedures.
• Possesses a fluent understanding of and experience in and commitment to inclusive language, accessibility and diversity, equity, and inclusion considerations. Values the UW’s commitment to inclusiveness and UW School of Medicine’s commitment to equity, diversity, and inclusion.
• Project-management experience.
• Working knowledge of Academic healthcare institutions, School of Medicine departments and UW specific systems.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.