Bilingual Payroll & HR Assistant

About the role

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.

What you will do

Payroll

• Collect and review timesheets each week; flag missing punches and overtime before payroll closes.
• Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.
• Process new hires, rate changes, deductions, garnishments and terminations.
• Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.

HR administration

• Prepare onboarding packets and track I-9 and W-4 completion.
• Keep employee files, certifications and PTO balances up to date.
• Translate HR notices, policies and safety communications into Spanish.
• Coordinate benefits enrollment paperwork with the client's broker or PEO.

What you bring

Must have

• 2+ years in payroll, HR administration or both, for a company with hourly workers.
• Advanced English (B2+) and native or fluent Spanish.
• Precision with hours, rates and deductions; you double-check before you submit.
• Discretion with confidential employee data.
• Intermediate Excel.

Nice to have

• Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.
• Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.
• Experience supporting construction, agriculture or manufacturing crews.
• Studies in HR, accounting or business administration.

Requirements

Mandatory Requirements:

• 2+ years of experience in Payroll and/or HR Administration.
• Experience processing payroll for hourly employees.
• Advanced English (B2+) and fluent Spanish.
• Hands-on experience with timesheets, overtime, deductions, and payroll processing.
• Knowledge of onboarding and employee records.
• Intermediate Excel skills.
• High accuracy, confidentiality, and attention to detail.
• U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll, or Paylocity.
• Knowledge of I-9, W-4, overtime rules, and garnishments.
• Experience in construction, manufacturing, landscaping, or similar industries.