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Virtual Assistant for a Real Estate Company in Australia (Home Based Full Time)

Posted a month ago
Australia
2-5 years experience
social-media assistant media crm hubspot real-estate
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AI Summary

The Virtual Assistant will manage personal and business calendars, coordinate travel, and provide administrative support for real estate activities. They will also maintain CRM data, handle personal administration, and provide basic social media support using AI tools.

• Manage personal and business calendars, meetings, appointments, reminders and family events to ensure the client's schedule remains organised and up to date.
• Provide administrative support across the client's personal and real estate activities, including coordinating appointments, follow-ups and day-to-day tasks.
• Manage personal administration including bills, subscriptions, healthcare refund claims, household purchases, recurring orders and gift arrangements.
• Research and coordinate flights, accommodation, transport, restaurants, hotels and events according to the client's preferences and budget.
• Maintain accurate HubSpot CRM information, spreadsheets and digital files, keeping personal, business and real estate information organised and easy to access.
• Provide basic social media support across Instagram and LinkedIn, including posting approved content and responding to basic comments, messages and enquiries when required.
• Monitor Instagram and LinkedIn for messages and enquiries, escalating anything requiring the client's input or expertise.
• Use AI tools such as ChatGPT and Claude to assist with research, drafting communications, organising information and improving day-to-day efficiency.
• Provide proactive support by managing recurring tasks, preparing draft communications, sending reminders and providing weekly summaries of completed tasks, upcoming items and decisions required.

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